Accounting/Office Manager

Job Description

Job Purpose:

The position will hold the title of Accounting/Office Manager and will be responsible for general office administration and core accounting functions, including accounts payable/receivable, payroll, and financial reporting. This role involves preparing customer invoices, paying vendors, tracking job progress and organizing project paperwork along with handling administrative tasks such as office organization, vendor management, and supporting staff. Ideally, the role would evolve into also being able to manage small environmental remediation projects to assist the operational team.

Job Responsibilities:

Core accounting duties

·         Manage accounts payable and receivable: Process invoices, code expenses, and prepare accounts receivable statements and make collection calls.

·         Manage customer billing cycle from start to finish in a timely and accurate manner.

• Perform general bookkeeping: Code invoices, reconcile bank and balance sheet accounts, and verify deposits.
• Assist with financial closing and reporting: Help with the monthly closing process, prepare financial statements, and generate reports for management.
• Support CPA: Assist the external accounting team by gathering necessary information and documents.
• Maintain accounting software: Coordinate with software vendors to ensure systems are up-to-date and suggest improvements. 
• Handle payroll and benefits: Administer or assist with payroll processing and manage employee benefits administration.

Office management duties

• Oversee office operations: Ensure the office runs efficiently by managing daily operations and implementing new procedures
• Handle administrative tasks: Answer phones, respond to inquiries, and provide administrative support to other staff.
• Manage vendors and facility: Handle relationships with vendors and manage office maintenance, supplies, and equipment.
• Support: Oversee the office budget, manage expenses, and approve expenditures.
• Ensure compliance: Ensure office operations comply with company policies and relevant regulations.
• Operations: Gain an understanding of the core environmental waste remediation business to be able to support team in managing projects.
• Adapt to changing business needs and perform duties as assigned to support organizational goals

Qualifications and skills

• Proficiency in QuickBooks Online preferred.
• Excellent organizational and management skills.
• Strong attention to detail.
• Proficient in Microsoft Office, including Word, Excel, and Teams.
• A degree in business or accounting is preferred. 

Job Type: Part-time