Role Summary: HRIS Security Administrator (Workday)

This role serves as the primary authority for security configuration within a Workday-based Human Resources Information System. The position focuses on designing, maintaining, and governing system access to protect sensitive data, ensure regulatory compliance, and support efficient HR operations. The role works closely with HR, technology teams, and business stakeholders to improve security practices and support ongoing system enhancements.

Core Responsibilities

Workday Security & Access Management

Design, configure, and maintain security roles, security groups, and access permissions within Workday

Manage role-based, user-based, and domain-level security models to align with business and compliance requirements

Configure and support authentication methods, including single sign-on and multi-factor authentication

Monitor and resolve access-related issues while ensuring data integrity and confidentiality

Compliance, Audit & Governance

Support internal and external audits by preparing documentation and verifying adherence to access and change management controls

Maintain security policies, procedures, and standards related to HR systems

Conduct regular reviews of security assignments and participate in data and access audits

System Support & Optimization

Partner with HR, IT, and business teams to translate security and process requirements into system solutions

Troubleshoot unexpected system behavior, identify root causes, and recommend corrective actions

Ensure proper change management practices are followed for security-related updates

Participate in system migrations, enhancements, and testing activities

Reporting, Data & Internal Support

Build and maintain custom reports and dashboards using native Workday reporting tools and calculated fields

Assist internal users with system access questions, reporting needs, and security-related troubleshooting

Support HR initiatives by providing system configuration, testing, and implementation assistance

Documentation & Knowledge Management

Create and maintain detailed documentation for security configurations, workflows, incidents, and resolutions

Stay current on HRIS trends, security best practices, and platform enhancements

Participate in user communities, training sessions, and professional development related to Workday

Required Qualifications

Bachelor’s degree in Human Resources, Information Systems, or a related discipline

Extensive professional experience in HR, HRIS, or related systems administration roles

Multiple years of hands-on experience with Workday, including Human Capital Management and security-related functionality

Proven experience configuring Workday security across business processes, integrations, and domains

Advanced experience developing custom reports and dashboards using Workday reporting tools and spreadsheet applications

Strong understanding of data privacy principles and handling of confidential information

Demonstrated ability to analyze complex issues, troubleshoot system behavior, and implement effective solutions

Technical Skills & Competencies

Expertise in Workday security configuration, including custom security groups and domain permissions

Experience managing authentication policies and secure access frameworks

Proficiency with data loading tools and templates, including bulk data management

Strong analytical, organizational, and documentation skills

Ability to work independently in a fast-paced, evolving environment

Clear and effective written and verbal communication skills

Preferred Qualifications

Professional certification related to Workday security

Prior experience in consulting or advisory roles supporting HR systems

Background supporting enterprise-scale HR platforms or multi-functional stakeholders