Office Manager – Manufacturing Facility

Office Manager – Manufacturing Facility

Springfield, MA
Full-Time | On-site

Overview

We are seeking a hands-on Office Manager to support daily operations at our manufacturing facility in Springfield, MA. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes ownership of keeping the office, people, and processes running smoothly.

You’ll be the central point of coordination between leadership, production, vendors, and administrative functions.

Key Responsibilities

• Manage day-to-day office operations to support manufacturing and leadership teams

• Handle administrative tasks including scheduling, correspondence, filing, and document control

• Support HR-related functions: onboarding, timekeeping, payroll coordination, and employee records

• Assist with basic accounting tasks such as invoicing, purchase orders, expense tracking, and vendor coordination

• Serve as the main point of contact for vendors, service providers, and office supplies

• Coordinate internal communication between office staff, production teams, and management

• Help implement and maintain office procedures, policies, and compliance documentation

• Provide general support to leadership,  problem-solving, follow-ups, and special projects as needed

What We’re Looking For

• Proven experience as an Office Manager, Administrative Manager, or similar role

• Comfortable wearing multiple hats in a small-to-mid-size manufacturing environment

• Strong organizational skills with the ability to prioritize and multitask

• Excellent communication skills,  professional, clear, and proactive

• Working knowledge of payroll, finance, HR admin, and basic accounting processes

• Proficient with Microsoft Office / Google Workspace (experience with ERP systems a plus)

• Self-starter mindset with attention to detail and accountability

• Manufacturing or industrial environment experience

• Familiarity with timekeeping systems, invoicing, and vendor management

• Experience supporting operations, HR, and finance simultaneously