Essential Duties:

• Supports attorneys in all phases of state and federal litigation, administrative proceedings, and related public agency matters, including records requests and productions (e.g., California Public Records Act and labor relations statutes), agency oversight, and legislative and policy advocacy support.

• Drafts, revises, and proofreads pleadings, motions, discovery requests and responses, memoranda, correspondence, and email communications.

• Manages and calendars deadlines for due process hearings (including complaints, mediations, and pre-hearing conferences) and court actions (including complaints, responses, discovery, motions, appeals, and conferences), ensuring compliance with applicable rules and procedures.

• Prepares and executes filings in state and federal courts and before administrative agencies in accordance with local rules.

• Manages all aspects of civil discovery, including e-discovery and document production.

• Oversees large-scale document review projects, including data organization, analysis, and delivery of structured work products.

• Conducts legal research and assists in drafting memoranda and case analyses.

• Provides trial and hearing support, including preparation of exhibits and coordination of logistics.

• Serves as liaison to clients for document searches and retrieval related to litigation, CPRA matters, and union RFIs.

• Utilizes case management, document management, and legal technology platforms to maintain organized and accessible records.

• Proactively manages multiple assignments for various attorneys, prioritizing workflow in a fast-paced environment.

• Communicates professionally and effectively with attorneys, clients, courts, administrative agencies, and staff.

• Collaborates in a team-oriented environment, including geographically distributed teams.

Additional Duties:

• Maintains strict confidentiality of firm and client information.

• Performs other duties as assigned to meet business needs.

Qualifications:

• Must meet the requirements of California Business & Professions Code § 6450; Bachelor’s degree strongly preferred.

• Experience in Education Law, Administrative Law, or other public sector–related matters preferred.

• Strong knowledge of civil litigation procedures, court filings, and administrative processes.

• Expertise in managing deadlines and ensuring compliance with local, state, and federal rules and procedures.

• Strong hands-on knowledge of civil discovery and e-discovery case management.

• Proven ability to manage large-scale document reviews and analyze significant volumes of data.

• Excellent legal research, writing, and proofreading skills.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems such as iManage.

• Exceptional organizational, interpersonal, and communication skills with a professional demeanor.

• Self-directed, proactive problem-solver with the ability to manage priorities under pressure.

• Dependable with strong attendance and punctuality.

Physical Requirements:

• Regular on-site attendance required (not eligible for remote or hybrid work).

• Prolonged periods of sitting with frequent standing and walking throughout the workday.

• Frequent computer use for document preparation, research, and communication.

• Clear verbal communication in both in-person and telephone interactions.

• Fine motor coordination for typing and operating office equipment.

• Occasional bending, kneeling, or climbing as needed.

• Ability to lift up to 10 pounds.

• Ability to work more than 40 hours per week, including overtime when necessary.