Trademark Paralegal Manager (Law Firm Experience)
IDj-21124
Job TypeDirect Hire
Compensation$150000 - $160000 / yr
We are conducting a search for an experienced Trademark Paralegal Manager with at least 7 years of hands-on trademark paralegal experience, ideally in a law firm. A bachelor’s degree and/or ABA-approved paralegal certification is preferred. The ideal candidate will bring strong, advanced experience supporting U.S. and international trademark prosecution, maintenance, enforcement, and overall portfolio management.
What You'll Do:
The ideal candidate will combine deep substantive trademark paralegal experience with leadership and operational oversight responsibility to support an established high-volume practice. This role will manage and mentor trademark paralegals, oversee workflows and quality control, stay current on trademark law and tools, and serve as a key operational partner to attorneys and clients on U.S. and global trademark matters.
Leadership, Training, and Practice Management
- Lead, mentor, and manage a team of trademark paralegals, including onboarding, training, workload allocation, and quality control.
- Serve as a subject-matter resource on U.S. and international trademark practice, staying current on legal developments, procedural changes, and industry tools and platforms.
- Develop and deliver training on advanced trademark prosecution, clearance, enforcement, and portfolio management topics.
- Oversee administrative and supervisory functions, including timesheet review, utilization tracking, and participation in performance evaluations.
- Drive continuous improvement initiatives, including workflow optimization, SOPs, templates, and technology adoption in collaboration with attorneys and docketing.
- Partner closely with attorneys to anticipate staffing needs, manage deadlines, and ensure consistent, high-quality service across matters.
Trademark Practice Support
- Oversee and perform U.S. and global trademark clearance, including review of full search reports, risk assessment, and prepare client-ready summaries.
- Manage and support complex U.S. trademark prosecution and maintenance matters, including drafting applications, Office Action responses, and evidence of use for large portfolios.
- Support TTAB proceedings and enforcement matters, including oppositions, cancellations, counterfeit programs, online takedowns, and customs recordations.
- Manage Madrid Protocol filings and large-scale international portfolios, coordinating directly with foreign counsel on prosecution strategy, oppositions, renewals, and recordals.
- Manage foreign prosecution workflows, including instructions, POAs, translations, notarizations/legalizations, and deadline monitoring.
- Configure, review, and manage trademark watch services; oversee infringement research and reporting.
- Support transactional trademark matters, including M&A diligence, portfolio audits, chain-of-title remediation, and post-closing integration.
- Prepare and file U.S. copyright applications and support copyright diligence.
- Support domain name portfolio management, WHOIS investigations, and UDRP/URS proceedings.
What You'll Bring:
- Minimum of 7 years of relevant trademark paralegal experience, preferably in a law firm environment.
- Bachelor’s degree from an accredited college and/or paralegal certification from an ABA-approved program preferred.
- Advanced experience supporting U.S. and international trademark prosecution, maintenance, enforcement, and portfolio management.
- Proven ability to lead, mentor, and manage trademark paralegals, including training, workflow management, and modeling a team culture.
- Strong knowledge of U.S. trademark law, USPTO practice, and international trademark procedures, including the Madrid Protocol.
- Expertise in trademark clearance analysis, including review of search reports, risk assessment, and client ready summaries.
- Experience managing high volume, complex trademark portfolios with competing deadlines.
- Ability to support TTAB proceedings, enforcement matters, and anti counterfeiting initiatives
- Strong process improvement, organizational, and project management skills
- Excellent written and verbal communication skills and the ability to partner effectively with attorneys and clients
- High level of attention to detail, judgment, and discretion in handling confidential matters