Position Summary

The Medical Affairs Coordinator provides operational and administrative support across key medical activities, including congress planning, field medical support, advisory boards, and Investigator-Initiated Studies (IIS). This role ensures activities are executed efficiently, compliantly, and in alignment with internal policies.

Key Responsibilities

• Congress Planning: Support planning and execution of scientific congresses, including logistics, materials coordination, timelines, and post-congress reporting.
• Field Medical Support: Coordinate logistics, scheduling, and tracking of field medical (MSL) activities and insights.
• Advisory Boards: Manage end-to-end logistics for advisory boards, including vendor coordination, materials preparation, and documentation.
• IIS Coordination: Track IIS submissions, approvals, and milestones; support communication and documentation across stakeholders.
• Operations: Maintain trackers, support budgets and vendor payments, and ensure compliance with SOPs and company policies.

Qualifications

• Bachelor’s degree in life sciences or related field preferred
• 2–5 years of experience in Medical Affairs, clinical operations, or similar
• Experience developing professional PowerPoint presentations to support medical meetings, congresses, and internal stakeholders
• Experience with congresses, advisory boards, or medical meetings preferred
• Familiarity with IIS or clinical research processes is a plus
• Strong organizational, communication, and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office; Veeva or similar systems a plus