Executive Assistant to the Founder
Location: Hauppauge, NY (In-Office)

Position Overview

Company is seeking a highly organized and proactive Executive Assistant (EA) to provide full-time, in-office support to the Founder.

This is a pivotal role designed to streamline operations, enhance efficiency, and allow leadership to focus on high-impact strategic initiatives. The successful candidate will work closely with the founder and the leadership team, handling a wide range of administrative and operational responsibilities with precision and professionalism.

Key Responsibilities

·      Manage and prioritize the Founder’s calendar, ensuring seamless scheduling and time management.

·      Oversee the Founder’s primary email inbox, flagging important communications and ensuring timely follow-ups.

·      Answer the phone with professionalism, greet every caller with warmth, and make sure they get the assistance they are seeking.

·      Operate with a “client-as-family” mindset; treat every interaction with a personal touch.

·      Plan and execute internal and client-facing events, including logistics, setup (e.g., gift bags, travel, reservations) and expense tracking in the campaign.

·      Manage travel arrangements, meeting logistics, and other administrative details.

·      Handle office operational tasks such as mailings and office supplies.

·      Maintain accurate records within Salesforce (training available).

·      Leverage technology, AI and automation tools to improve workflow efficiency.

Desired Skills & Experience

·      3 plus years of experience as an Executive Assistant.

·      Experience managing executive-level email including flagging urgent messages, drafting responses, and ensuring follow-through.

·      Attention to detail is a must.

·      Experience using scheduling tools (Calendly, Zoom) to manage calendars, coordinate meetings and avoid conflicts.

·      Excellent organizational and time management skills with the ability to juggle multiple priorities.

·      Professional written and verbal communication skills.

·      Experience in the wealth management or financial services industry is a plus (e.g., understanding of basic terminology and client service workflows).

·      Experience with Salesforce or other CRM.

·      Proficient in Microsoft Office Suite.

·      Ability to anticipate needs before being asked.

·      Comfortable working in a fast-paced, client-first environment.

Who You Are

·      A proactive, detail-oriented problem solver who thrives in a supportive role.

·      Someone who takes initiative, learns quickly, and takes pride in creating structure and efficiency.

·      Collaborative and dependable, with a positive, professional demeanor.

Position Details

·      Type: Full-time, in-office (must be physically present in Hauppauge, NY).

·      This role offers the potential for career growth and a great working environment.

·      The opportunity to play a key role in Company’s continued success. Our culture is fast-paced, motivational, and focused on JOY and healthy living. Smokers need not apply.

Compensation

•           Base Salary, benefits package including health care benefits with vision and dental options as well as a 401(k) with matching.