J-62570 - HR Coordinator & Executive Assistant

Location: Hamilton, Ontario

Employment Type: Full-Time, In-Office

Our client is a family-owned insurance brokerage with deep Hamilton roots dating back to 1895. 

We are hiring! Check it out below!

About This Role

As the HR Coordinator & Executive Assistant, you will play a key role in supporting both our people and leadership teams. You’ll manage a range of human resources and payroll functions, including recruitment, on-boarding, benefits administration, payroll processing, and the development of company policies and procedures. In addition, you’ll provide high-level administrative support to the Executive team.

What You'll Do

Human Resources Support

• Support full-cycle recruitment, including job postings, resume screening, interviews, offers, and reference checks.
• Assist with all stages of the employee life cycle—on-boarding, training, and performance management—while ensuring an exceptional employee experience.
• Maintain and update the Employee Handbook, policies, and procedures.
• Respond to employee inquiries related to policies, payroll, benefits, time off, and leaves.
• Maintain employee data in HRIS (Bamboo HR) and support managers across all departments.
• Contribute to a positive, values-driven workplace culture.
• Participate on the JHSC and Social Committee.
• Assist with the planning of company events.
• Partner with the HR Director on special projects and other assigned tasks.

Payroll & Benefits

• Prepare and process semi-monthly payroll, ensuring accuracy, compliance, and timely payments.
• Administer employee benefits and RRSP programs, including enrollments, changes, and remittances.
• Track LTD premiums for employees on leave.

Executive Support

• Manage online and physical filing systems for the Executive team and corporate records.
• Coordinate conference registrations, travel, and accommodation arrangements.
• Oversee extra-provincial licensing and renewals, ensuring compliance and accuracy across jurisdictions.
• Back-up to reception
• Ad hoc reporting and admin support across finance, HR and marketing

What We're Looking For

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• HR or Payroll designation is an asset (CHRL, CHRP, PCP) 
• 2-5 years of experience in Human Resources and/or Payroll
• Experience with HRIS systems (Bamboo HR) is an asset
• Experience with payroll systems (Day Force) is an asset
• Proficient with Microsoft Office Suite
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently

Work Environment & Schedule 

• In-office
• Monday-Friday schedule (8:30 am-4:30 pm)
• Early Friday closures during long weekends (May-October)
• Collaborative in-person team environment

Comprehensive Benefits

• Competitive salary with performance-based growth opportunities
• 4 weeks' vacation
• RRSP matching program
• Group Benefits Plan (health, dental, vision coverage)
• Employee Assistance Program for personal and professional support
• Paid personal days and extended Christmas break

Professional Development

• Continuing education opportunities and certification support
• Modern technology and collaborative work spaces
• Clear advancement pathways within our expanding organization

Unique Perks

• Full commission on personal home and auto policies
• Regular team social events and company celebrations