Billing Analyst – Government Contracts

Jacksonville, Florida | Full-time

We are seeking a detail-oriented and analytical Billing Analyst to support government contract billing, accounts receivable, collections, and compliance-related invoicing activities. This role is ideal for a finance professional with experience in contract billing, invoice validation, reconciliations, and working in a deadline-driven environment.

About the Role

The Billing Analyst will prepare, review, and submit invoices in accordance with government contract requirements while helping ensure accuracy, timely collections, and audit-ready documentation. The position works cross-functionally with accounting, contracts, purchasing, operations, and customer-facing teams to resolve billing questions and support effective financial operations.

What You’ll Do

·         Prepare, review, and submit invoices for government contracts, including cost-plus, firm fixed-price, and time-and-materials arrangements.

·         Review contract terms, task orders, funding documents, and supporting records to help ensure accurate invoicing and revenue recognition.

·         Monitor accounts receivable activity and assist with timely follow-up on outstanding invoices.

·         Research, document, and help resolve billing discrepancies, invoice rejections, payment delays, and contract billing issues.

·         Reconcile billing and financial data across accounting systems and government invoicing platforms.

·         Maintain complete and organized billing documentation to support internal reviews, customer inquiries, and audit readiness.

·         Collaborate with accounting, purchasing, contracts, and operations teams to resolve purchase order, funding, and invoicing questions.

·         Prepare reports, analyses, and special projects that support process improvement and management decision-making.

What We’re Looking For

The ideal candidate brings strong financial acumen, attention to detail, and experience supporting billing or accounts receivable processes in a regulated or contract-driven environment.

Skills and Competencies

·         Strong verbal and written communication skills.

·         Excellent customer service and relationship management abilities.

·         Advanced analytical, reconciliation, and problem-solving skills.

·         High level of accuracy, organization, and attention to detail.

·         Ability to manage multiple priorities and meet deadlines.

·         Effective collaboration across departments and functions.

·         Sound judgment and ability to work in a fast-paced environment.

Technical Experience

·         Government contract billing and invoicing experience.

·         Accounts receivable, collections, reconciliations, and financial analysis.

·         Audit support, regulatory compliance, and process documentation.

·         Familiarity with federal contracting requirements such as FAR, DFARS, and DCAA guidelines.

·         Experience with government payment or invoicing portals such as PIEE, IPP, or similar platforms.

·         Advanced Microsoft Excel skills, including pivot tables, lookup functions, reporting, and data analysis.

·         Proficiency with Microsoft 365 applications, including Outlook, Word, Teams, and PowerPoint.

Education and Experience

Required

·         3–5 years of experience in billing, accounts receivable, accounting, or a related financial role.

·         Direct experience with government contract billing and invoice processing.

·         Experience working with contract compliance requirements, financial documentation, or regulated billing processes.

Preferred

·         Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

·         Experience supporting federal government contracts, defense contracting, or similar industries.

·         Experience with project accounting, ERP, purchasing, or contract management systems.

Work Environment

·         Office-based role (Hybrid)  in a collaborative, team-oriented environment.

·         Fast-paced setting with recurring billing cycles, collections follow-up, and month-end activities.

·         Frequent interaction with internal business partners and customer-facing stakeholders.

Why Join Us?

This is an opportunity to contribute to a mission-focused finance team supporting complex contract billing, compliance, and continuous improvement. The role offers meaningful cross-functional collaboration and the chance to apply strong analytical skills in a regulated contracting environment.