Executive/Personal Assistant to Managing Partner, Private Investment Firm

A growing private investment firm is seeking an Executive & Personal Assistant to support a Managing Partner in a highly visible and impactful role. This is an exceptional opportunity for a proactive, highly organized professional who enjoys operating as a trusted partner and helping a busy executive maximize effectiveness across business, personal, and family commitments.

The ideal candidate is resourceful, discreet, and solutions-oriented, with the ability to anticipate needs, create efficiencies, and seamlessly manage competing priorities. This role extends beyond traditional executive support and offers the opportunity to become an integral member of a collaborative and entrepreneurial organization.

About the Job:

•  Serve as a trusted right hand to the Managing Partner, helping manage priorities, optimize time, and ensure seamless execution across business and personal responsibilities
• Manage complex calendars, scheduling, and coordination across multiple stakeholders, organizations, and time zones
•  Coordinate domestic and international travel, including itineraries, logistics, accommodations, dining reservations, and contingency planning
• Proactively manage communications, including inbox oversight, correspondence, meeting preparation, and follow-up
• Prepare executive briefings, reports, presentations, and summaries to support decision-making and productivity
• Track projects, commitments, action items, and deadlines across business, investment, and personal initiatives
• Coordinate with internal teams, portfolio company leaders, advisors, and external stakeholders to ensure timely execution of priorities
• Assist with personal and family administration, including vendor management, appointments, household projects, travel planning, and other logistical matters
• Maintain confidential records, files, and organizational systems while ensuring the highest level of discretion and professionalism
• Support relationship management initiatives, including special events, gifting programs, client and investor engagement, and key stakeholder communications
• Identify opportunities to improve workflows, create efficiencies, and implement systems that enhance productivity and organization
• Leverage technology and AI tools to streamline processes, improve communication, and increase operational effectiveness
• Competitive salary based on experience and discretionary bonus; comprehensive benefits package

About You:

• 7+ years of Executive Assistant, Personal Assistant, Chief of Staff, Family Office, or related experience supporting senior executives, entrepreneurs, or principals
• Demonstrated ability to manage highly confidential information with exceptional discretion and sound judgment
• Outstanding organizational skills with the ability to balance multiple priorities and shifting demands simultaneously
• Strong written and verbal communication skills with a polished and professional presence
• Proactive, resourceful, and solutions-oriented with a natural inclination toward ownership and follow-through
• Comfortable operating in a fast-paced, entrepreneurial environment with limited structure and evolving priorities
• Strong relationship management skills and the ability to interact effectively with executives, investors, advisors, family members, and external stakeholders
• High emotional intelligence, professionalism, and attention to detail
• Technologically savvy with proficiency in Microsoft Office Suite and enthusiasm for leveraging AI and productivity tools
• Bachelor's degree preferred 

Standard business hours (Monday–Friday) primarily in-office and at the principal’s home office, with flexibility for business needs outside of hours, and some hybrid work opportunities once a rhythm is established.