Construction Project Administrator

About the Role

We’re looking for an organized, dependable Construction Project Administrator to support our project teams and help deliver a great experience for our clients. As a general contractor, we build using post-frame, traditional stick-frame, pre-engineered metal building (PEMB), structural insulated panel (SIPS), and precast tilt-up methods. Our projects span self-storage, retail, manufacturing, agriculture, residential, and other markets, with values ranging from $10,000 to $10 million.

This role will work closely with project managers, field teams, subcontractors, vendors, and important clients. The ideal candidate is proactive, detail-oriented, comfortable balancing changing priorities, and committed to doing the right thing.

Responsibilities

• Provide administrative support to project managers and project teams throughout the project lifecycle.
• Help maintain project files, schedules, budgets, logs, and documentation.
• Assist with preparing and tracking contracts, purchase orders, change orders, submittals, RFIs, meeting notes, and other project records.
• Support communication and coordination among clients, project managers, field staff, subcontractors, and suppliers.
• Track action items, deadlines, and project milestones; follow up to help keep work moving.
• Assist with client updates and help ensure communications are timely, professional, and accurate.
• Maintain accurate, up-to-date records in the company CRM, including client and prospect information, communication history, follow-ups, and other relevant relationship details.
• Use Buildertrend and other company systems to keep project information current.
• Handle sensitive client and project information with professionalism and discretion.
• Take on related administrative tasks as project needs change.

Qualifications

• Experience in construction administration, project coordination, or a related role preferred.
• Buildertrend experience strongly preferred.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfortable working with projects of varying sizes and types.
• Able to manage multiple tasks, adapt to changing priorities, and meet deadlines.
• Proficiency with common office software and willingness to learn new tools.

The Qualities We Value

• Strong work ethic and dedication
• Reliability and integrity
• Positive attitude
• Team-first approach
• Flexibility and willingness to pitch in