Maderra Personnel is currently seeking a qualified individual for the position of Operations Coordinator in St. John’s, NL.

Located in St. John's, NL Maderra Engineering Inc. provides project management, project services, engineering, technical and personnel services to the Energy, Resource, and Commercial sectors. We are a progressive, people-powered, and energetic company, and our vision is that each member of the Maderra Team is empowered to control the success of the company.

This is not an entry-level administrative role. We are seeking a seasoned professional who brings strong judgment, refined communication skills and the confidence to operate in a dynamic, deadline-driven setting.

Key Responsibilities

• Manage front office and reception functions with professionalism and discretion

• Oversee office supplies, equipment coordination, and facility-related needs

• Support internal team events and coordination of staff functions

• Provide administrative support to technical and leadership teams

• Assist with preparation and formatting of proposals, reports, and client-facing documentation

• Perform document control and ensure accuracy, version management, and consistency across materials

• Maintain organized records and support smooth internal workflows

Qualifications

• Relevant post-secondary education in a business or administrative discipline

• Minimum 8 years of progressive administrative experience, preferably within a professional or technical services environment. Equivalent combinations of education and relevant experience will be considered.

• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Sharepoint experience would be an asset

• Exceptional written communication skills and document formatting capability

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Demonstrated professionalism, sound judgment, and ability to work independently as well as in a team environment

• Comfortable operating under tight timelines in a structured, high-accountability environment

The successful candidate will demonstrate maturity, strong professional presence, and the ability to communicate clearly and confidently with technical professionals and leadership.

If you would like to be a member of the Maderra Team, please forward your resume in confidence to jobs@maderra.ca with the subject line "Operations Coordinator".

While we sincerely appreciate every application, only candidates selected for an interview will be contacted.