Accounting Clerk (AP & AR)

Are you a detail-oriented and proactive Accounting Coordinator specializing in Accounts Payable and Accounts Receivable?

This exciting role is integral to our client's financial operations, focusing on the precise management of financial transactions related to both incoming and outgoing payments. Your expertise will ensure the accuracy of vendor invoices, the timeliness of payments, and the efficiency of customer invoicing and collections, thereby safeguarding the organization's cash flow and financial integrity.

Key Responsibilities:

• Accounts Payable (AP):
  • Process and review invoices for accuracy, coding, and necessary approvals, ensuring 3-way PO matching.
  • Ensure timely payments to vendors and suppliers while maintaining accurate records.
  • Reconcile accounts payable ledger to confirm all payments are recorded accurately.
  • Manage vendor relationships, resolve payment discrepancies, and handle inquiries.
  • Prepare and execute weekly payment runs.
  • Maintain accurate records of all payable transactions for audit purposes.
• Accounts Receivable (AR):
  • Process customer invoices and ensure efficient collection of payments.
  • Monitor accounts receivable aging reports and follow up on overdue invoices.
  • Apply payments to customer accounts and reconcile discrepancies as needed.
  • Assist with customer inquiries regarding billing, payment, and account status.
  • Prepare and send statements to customers, ensuring timely receipt of payments.
  • Maintain accurate records of all receivable transactions.
• General Accounting Support:
  • Assist in month-end and year-end close processes, including reconciliations and financial reports preparation.
  • Prepare journal entries related to accruals and AP/AR activities.
  • Ensure compliance with internal accounting policies and external regulations.
  • Collaborate with other departments to resolve discrepancies related to accounts.
  • Support audit preparations by providing necessary documentation.
  • Perform other duties as assigned.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 1-3 years of experience in accounts payable and receivable functions.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (e.g., Microsoft Dynamics, SAP, Oracle) and Microsoft Office Suite (Excel, Word).
• Excellent attention to detail and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and ability to resolve discrepancies efficiently.

Preferred Skills:

• Experience with ERP systems is advantageous.
• Basic knowledge of the accounts payable and receivable process.
• Experience in a manufacturing environment is a plus.

This is a full-time position and may require occasional evenings and weekends based on business needs.