Minimum requirements: 30 hours per week

Anticipated requirements: 40 hours per week + travel and onsite event management as needed

W2 pay is $28 per hour

Full-time contractor position

Must have actual trade show experience in order to be considered.

Core Responsibilities

Strategy and Contracting: Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.  

Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.

Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.

Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.

Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.

Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.

Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.

Operational Administration: Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.

Required Qualifications

• Minimum 5 years of experience planning and executing tradeshows, conferences, and events
• Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics  
• Skilled independent contributor comfortable collaborating in a remote office environment

·       Exceptional organizational skills with a high-level attention to detail

·       Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines

·       Proficiencies in working across multiple project management tools and storage platforms such as: Outlook, Microsoft Teams, Smartsheet, and Sharepoint

·       Ability to obtain and maintain a public trust clearance

·       Legal authorization to work in the U.S

Ideal Candidate:

• Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
• Demonstrate excellent internal and external communication and interpersonal skills
• A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team
• Creative mindset with a passion for curating impactful event experiences
• Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred  
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
• Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred

Travel Requirements

·       Domestic travel up to 20%, including weekends

Location

·       Remote; must be located in the continental US