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Project Coordinator (Electrical Contractor)
Lenexa, KS
Posted 10/1/2025
Key Responsibilities
 
Project Coordination
  • Assist the Project Manager with developing and maintaining project schedules, budgets, and manpower allocations.
  • Use Standardized Procore processes to manage RFIs, submittals, drawings, daily logs, and meeting minutes.
  • Coordinate subcontractor schedules and ensure activities align with DL Smith project milestones.
  • Track project progress in Procore and communicate updates to the PM and stakeholders.
Project Billings & Financial Tracking
  • Prepare and submit monthly AIA G702 (Application for Payment) and G703 (Continuation Sheet) for client approval.
  • Verify percent complete, retention, and supporting documentation with field and accounting teams.
  • Enter purchase orders, invoices, and job cost details into Spectrum with accurate cost codes
  • Monitor budget performance and help prepare cost-to-complete projections.
  • Process and track change orders in both Procore and Spectrum to ensure accurate billing.
Monthly WIP Reporting
  • Assist in compiling and analyzing monthly Work in Progress (WIP) reports.
  • Gather project performance data (percent complete, cost-to-complete, billings to date) from Procore and Spectrum.
  • Identify over/under-billings and communicate variances to the Project Manager and accounting department.
  • Ensure WIP reports are completed in time for month-end financial reviews and corporate reporting.
    Support to Project Logistics Manager
  • Assist the Project Logistics Manager in tracking project deliverables, ensuring all contractual and internal deadlines and standard internal processes are met.
  • Monitor milestone progress in coordination with project schedules.
  • Help maintain deliverables logs in Procore and ensure documentation is accurate and complete.
  • Follow up on outstanding deliverables with internal teams, subcontractors, and clients.
Job Closeout & Warranty
  • Coordinate closeout activities, including final inspections, punch list completion, and submission of required documents.
  • Compile and deliver closeout packages, including as-builts, O&M manuals, warranties, and testing reports, through Procore.
  • Track and manage warranty items, ensuring timely resolution and clear communication with clients.
  • Maintain warranty logs and support post-completion client needs during the warranty period.
Construction Insurance & Bonds
  • Maintain a working knowledge of project-specific insurance requirements, including general liability, workers’ compensation, builder’s risk, and subcontractor compliance.
  • Assist in ensuring certificates of insurance are obtained, current, and meet contract requirements.
  • Support the tracking and documentation of performance bonds, payment bonds, and bid bonds as required by contracts.
  • Coordinate with accounting, legal, and project teams to ensure compliance with insurance and bonding obligations throughout the project lifecycle.
Service Department Administrative Support
  • Process service billings for the service department. 
  • Maintain detailed records of all service billings and payments received.
Quality, Safety & Compliance
  • Document and track safety observations and inspections in Procore.
  • Ensure work meets contractual and project specification requirements.
  • Participate in punch list walkthroughs and project closeout documentation.
Leadership Communication
  • Serve as a liaison between field crews, office staff, clients, vendors, and subcontractors.
  • Facilitate clear and timely communication using Procore tools and workflows.
  • Coordinate with stakeholders to ensure deliverables, insurance, and closeout requirements are met.
Qualifications
  • Experience: 1–3 years in construction, preferably with electrical contracting experience.
  • Proficiency in Procore project management software.
  • Experience with Spectrum construction accounting software.
  • Knowledge of AIA G702/G703 billing processes.
  • Understanding of WIP reporting, closeout processes, and warranty tracking.
  • Familiarity with construction insurance requirements and bonding processes.
  • Proficiency in MS Office Suite and project scheduling tools (MS Project, Primavera).
  • Valid driver’s license
Core Competencies
  • Strong attention to detail in technical, contractual, and financial documentation.
  • Ability to manage multiple priorities under deadlines.
  • Clear and professional communication skills.
  • Team-oriented with proactive problem-solving skills.
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