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The Legal Practice Assistant (LPA) provides administrative support to attorneys on a daily basis, working closely with clients and team members to ensure efficient and timely handling of legal matters.
RESPONSIBILITIES
- Drafting, reviewing, and revising documents such as correspondence, pleadings, memoranda, budgets, and presentations
- Formatting and filing court pleadings in compliance with applicable rules, including generating tables of authorities and contents
- Arranging service of pleadings and subpoenas
- Assisting with scheduling and preparation for meetings, conferences, and travel
- Organizing case documents and preparing binders and files
- Reviewing and routing incoming correspondence (physical and electronic)
- Tracking and managing projects
- Maintaining office and attorney calendars, partnering with docketing as needed
- Entering attorney billable time and coordinating with billing staff for timely invoice review
- Proofreading and editing documents for accuracy and consistency
- Preparing check requests, expense reports, and vendor payments
- Booking travel arrangements
- Providing backup litigation secretarial coverage during absences
- Supporting business development initiatives
- Maintaining professionalism and composure in high-pressure situations
- Building strong working relationships with clients and occasionally traveling to client sites
- Collaborating with colleagues across all levels
- Working overtime as necessary to meet deadlines
QUALIFICATIONS
- High school diploma required; bachelor’s degree or paralegal certificate preferred
- 10+ years of legal secretary/legal assistant experience
- Recent litigation experience in California state and federal courts required; appellate experience preferred
- Strong client service skills with the ability to build and maintain relationships
- Excellent organizational skills with attention to detail and accuracy
- Ability to thrive in a fast-paced, deadline-driven environment while managing multiple priorities
- Proactive and independent, yet able to work effectively as part of a team
- Proficiency in Microsoft Office 365
- Experience with Teams, iManage, Best Authority, CCC Macros, time and billing systems, CompuLaw, and Adobe Professional preferred
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