The Accounts Payable Specialist is responsible for the full cycle of accounts payable processing. This includes receiving, processing, and verifying invoices, reconciling vendor statements, and ensuring payments are issued accurately and on time.

Key Responsibilities

• Invoice Processing: Review and process a high volume of invoices (e.g., 1,500 monthly) using OCR (Optical Character Recognition) software and manual entry.

• Verification: Perform 3-way matching by comparing the invoice against purchase orders and receiving reports to ensure billing accuracy.

• Payment Cycles: Prepare and perform check runs, wire transfers, and ACH payments.

• Vendor Management: Research and resolve invoice discrepancies or payment issues; maintain positive relationships with vendors.

• Reconciliation: Reconcile monthly vendor statements and assist with month-end closing activities.

• Data Integrity: Maintain accurate digital and physical financial records within ERP systems like SAP or Oracle.

Required Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.

• Experience: 2+ years of experience in high-volume accounts payable or general accounting.

• Technical Skills: * Proficiency in ERP software (specifically SAP).

  • Experience with OCR technology for automated data extraction.

  • Advanced skills in Microsoft Excel (Pivot Tables, VLOOKUPs).

• Attributes: Strong attention to detail, ability to meet strict deadlines, and excellent communication skills.

Physical & Environmental Demands

• High-volume data entry and extended periods of sitting.

• Strong organizational skills to manage digital filing systems.