Expense Reimbursements (Primary Ownership - Ramp): 

Serve as the main point of contact for employee out-of-pocket expense reimbursements and mileage claims. 

Audit, review, and code all submitted expense reports in Ramp, ensuring strict compliance with internal travel and entertainment (T&E) policies. 

Proactively follow up with employees and approving managers regarding missing receipts, policy exceptions, and submission bottlenecks. 

Sync approved reimbursement batches to Sage Intacct and coordinate disbursement schedules. 

Corporate Card Support (Assisting Senior Accountant - Ramp): 

Partner closely with the Senior Accountant to manage day-to-day corporate card activity in Ramp. 

Monitor card transactions, track unsubmitted receipts, and assist with policy enforcement across cardholders. 

Assist the Senior Accountant with monthly corporate card reconciliations, clearing account balance verification, and transaction syncs to the general ledger. 

Help issue cards, adjust spend limits per policy, and address cardholder inquiries. 

Accounts Payable (AP) Support (Assisting AP Specialist): 

Provide overflow and backup support to the AP Specialist during high-volume periods or month-end deadlines. 

Assist with coding and entering vendor invoices, matching purchase orders (2-way/3-way), and routing for approval. 

Support payment runs (ACH, wires, virtual cards) and assist with vendor W-9 collection and statement reconciliations as requested. 

Fixed Assets Support: 

Review capital purchases and invoices to identify items meeting capitalization thresholds. 

Assist with recording new asset additions, disposals, and updates in the fixed asset schedule or Sage Intacct subledger. 

Help calculate and post monthly depreciation journal entries. 

Month-End Close, Accruals & Reconciliations: 

Assist with month-end balance sheet reconciliations, including cash/bank accounts, prepaid expenses, AP sub-ledger, and corporate card clearing accounts. 

Investigate, document, and resolve reconciling variances between sub-ledgers and the general ledger in Sage Intacct. 

Prepare and post month-end accruals for outstanding employee expense reimbursements and unbilled corporate card charges. 

Assist with monthly AP accrual journal entries for unbilled goods/services and unprocessed vendor invoices. 

Maintain clean, audit-ready workpapers and reconciliation schedules in Microsoft Excel and Google Sheets. 

Experience: 3+ years of progressive accounting experience, with strong hands-on ownership of expense reimbursements and proven experience supporting corporate cards, AP, and balance sheet reconciliations. 

Systems & Software: 

Ramp: Proven experience administering corporate card transactions and auditing expense reimbursements (strongly preferred, or equivalent platforms like Brex/Expensify). 

Sage Intacct: Direct hands-on experience entering bills, pulling GL reports, running reconciliations, and posting journal entries (required). 

Microsoft Excel: Intermediate proficiency (XLOOKUP/VLOOKUP, Pivot Tables, SUMIFS) for balance sheet reconciliations, accrual calculations, and depreciation schedules. 

Google Workspace: Proficient in Google Sheets, Docs, and Drive for daily documentation and cross-functional collaboration. 

Core Competencies: 

Solid working knowledge of US GAAP accrual accounting and reconciliation best practices. 

Strong investigative mindset to research and resolve sub-ledger discrepancies. 

Excellent interpersonal communication and tact when enforcing expense and card policies with internal stakeholders. 

High level of accuracy, attention to detail, and ability to multi-task across routine tasks and support workflows.