Bookkeeper / HR Coordinator (Hybrid)

Position Summary

We are seeking a detail-oriented Bookkeeper / HR Coordinator to join our nonprofit organization. This hybrid role is responsible for maintaining accurate financial records, supporting day-to-day accounting functions, and assisting with employee onboarding and administrative HR tasks. The ideal candidate enjoys working in a collaborative small-team environment and is comfortable managing multiple priorities while supporting the organization's mission.

Key Responsibilities

Accounting & Bookkeeping

• Manage daily bookkeeping activities using QuickBooks.
• Run staff payroll bi-weekly.
• Record and reconcile bank, credit card, and other financial transactions.
• Process accounts payable and accounts receivable.
• Prepare deposits, invoices, and expense reports.
• Assist with monthly financial reporting and account reconciliations.
• Maintain accurate financial records and supporting documentation.
• Support annual audits and year-end financial processes.
• Ensure compliance with nonprofit accounting practices and internal controls.

Donor Database & Reporting

• Maintain donor and constituent records in Kindful.
• Assist with donation tracking, gift entry, and reconciliation between Kindful and accounting records.
• Generate donor, fundraising, and financial reports as requested.
• Support data accuracy and record management.

Human Resources & Administration

• Coordinate employee onboarding, including new hire paperwork and orientation materials.
• Maintain personnel files and employee records.
• Assist with benefits administration and HR documentation.
• Support employee communications and general HR administrative functions.
• Help ensure compliance with employment policies and procedures.

General Office Support

• Collaborate with leadership and staff in a small-team environment.
• Assist with administrative projects and special assignments as needed.
• Provide excellent internal customer service and support organizational operations.

Qualifications

• 2+ years of bookkeeping or accounting experience required.
• Experience using QuickBooks required.
• Experience with Kindful or similar donor management/CRM software preferred.
• Knowledge of nonprofit accounting principles preferred.
• Experience supporting HR or employee onboarding processes preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.

Work Environment

• Hybrid schedule with a combination of remote and in-office work.
• Collaborative, mission-driven nonprofit organization.
• Opportunity to contribute across multiple functions and make a meaningful impact on a small team.

Job Type: Full-Time
Reports To: Executive Director / Director of Operations (or appropriate supervisor)
Salary: Commensurate with experience and qualifications.