The Capital Procurement Manager leads the procurement of materials, major equipment and
subcontracted services for Pro Services capital projects. Reporting to the Senior Director of Capital
Project Managers, this role partners with project management, estimating and field leadership to secure
the right materials and equipment at the best overall value, on schedule and in compliance with project
specifications and contract requirements. The Capital Procurement Manager protects project margins and
schedules by managing long-lead items and owner-furnished, contractor-installed (OFCI) equipment,
building strong supplier relationships and maintaining disciplined purchasing controls.

 

■ Procurement strategy. Develops and executes procurement plans for each capital project in
coordination with the Senior Director of Capital Project Managers, project managers and estimating,
aligning purchasing with project budgets, schedules and specifications.
■ Project buyout. Leads the buyout of materials, major equipment and subcontracted scopes
following contract award, including bid packages, solicitation, bid leveling and recommendation of
award.
■ Long-lead equipment. Identifies long-lead and critical-path items (pipe, valves, fittings, pumps,
chillers, boilers, air handlers, switchgear and similar equipment) early in the project and secures
commitments that protect the construction schedule.
■ Vendor and supplier management. Sources, qualifies and maintains a network of suppliers,
manufacturers, distributors and rental vendors. Monitors vendor performance on price, quality, lead
time and responsiveness.
■ Negotiation. Negotiates pricing, payment terms, delivery schedules, warranties and contract terms
to achieve the best overall value for Pro Services and its customers.
■ Purchase orders and contracts. Prepares, issues and manages purchase orders and supplier
agreements. Ensures terms, scope, insurance and compliance requirements are documented and
consistent with prime contract obligations.
■ Owner-furnished, contractor-installed (OFCI) equipment. Manages the logistics and coordination
of OFCI equipment and materials. Confirms owner-furnished scopes, quantities and delivery
schedules; coordinates with the owner, the owner’s vendors and the project team on shipping,
receiving, inspection, documentation of condition and storage; tracks custody, damage claims and
warranty handoffs; and aligns OFCI delivery with installation sequencing so owner-supplied items are
ready when the field needs them.
■ Submittals and approvals. Coordinates with vendors and the project team to obtain timely shop
drawings, product data and submittals, and tracks approvals so released orders match approved
specifications.
■ Expediting and logistics. Tracks open orders, expedites deliveries, and coordinates shipping,
receiving, staging and jobsite delivery so materials and equipment arrive when and where the field
needs them.
■ Cost control. Tracks committed costs against project budgets, flags variances and escalation risk
early, and supports change order pricing with current material and equipment quotes.
■ Market intelligence. Monitors commodity pricing, supply chain conditions, tariffs and lead-time
trends, and advises project leadership and estimating on their impact to current and future work.
■ Invoice reconciliation. Works with accounting to reconcile vendor invoices against purchase orders
and receiving records, and resolves discrepancies, back orders, returns and credits.
■ Compliance and risk. Ensures procurement activities comply with company policy, customer
contract requirements (including Buy American, domestic content and OFCI provisions where
applicable), and applicable federal, state and local regulations.
■ Process and systems. Develops and improves procurement standards, templates, approval
workflows and reporting. Maintains accurate procurement records in company systems for audit and
future reference.
■ Collaboration. Communicates regularly with project managers, superintendents, estimators,
engineering, warehouse and field leadership to keep procurement aligned with project needs.
■ Leadership. May supervise, train and mentor procurement or purchasing staff and support their
development.
■ Attendance and other duties. Due to project deadlines and demands, regular and reliable
attendance is required. Completes related reports and paperwork in a timely manner and performs
other duties as assigned.

 

POSITION REQUIREMENTS
■ Five to ten years of procurement, purchasing or buyout experience in commercial, industrial or
mechanical construction required; experience with capital projects strongly preferred.
■ Bachelor’s degree in Construction Management, Supply Chain Management, Business or a related
field preferred. A combination of education and experience will be considered in lieu of a degree.
■ Working knowledge of mechanical, piping, plumbing, HVAC and/or electrical materials and
equipment, including experience coordinating owner-furnished, contractor-installed (OFCI)
equipment.
■ Demonstrated ability to read and interpret plans, specifications and contract documents.
■ Strong negotiation, organization and communication skills, with the ability to manage multiple
projects and deadlines at once.
■ Proficiency in Microsoft Word, Excel and Outlook; experience with construction ERP or procurement
software preferred. CPSM, CPM or similar certification a plus.
■ Valid driver’s license, insurable driving history and the ability to operate a motor vehicle following all
traffic laws with safe, courteous driving habits.