ESSENTIAL DUTIES & RESPONSIBILITIES

• Meet with attorneys regarding transactions and assist in gathering pertinent data.
• Organize organizational documentation (partnership agreements, article of incorporation, by laws); review for completeness and Index same for file.
• Order certificates of existence and good standing regarding entities, and troubleshoot problems revealed thereby.
• Perform and analyze UCC searches.
• Prepare UCC financing statements, amendments and terminations, and be responsible for prompt and timely filing thereof.
• Prepare initial drafts of closing documents (deeds, bills of sale, releases of lien).
• Proof documentation for inclusion or completion of appropriate exhibits.
• Organize documentation for execution by parties at closing.
• Review title commitments, surveys, zoning regulations, rights-of-way, easements, etc.
• Prepare title objection letters; respond to title objection letters.
• Communicate with title company regarding requests for documents, negotiation of title, etc.
• Draft transaction checklists and schedule of deadlines associated with closings; calendar said deadlines and assist attorney in preparing for deadlines.
• Review and summarize contracts relating to property services.
• Review and summarize lease provisions.
• Organize executed documents for closing binders, and supervise the preparation of same.
• Follow up on obtainment of executed documents and title policies with endorsements.
• Attend closings as requested, and be a licensed notary public, to acknowledge execution.
• Prepare initial drafts of leases and related documents using a provided form.
• Be prepared to identify issues and troubleshoot.

QUALIFICATIONS

• Ability to proof-read and perform editing (e.g., punctuation, grammar, spelling). Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff, and to provide information with courtesy and tact.
• Other duties as assigned by the employer.

Education:

• Bachelor’s degree from an accredited college or university preferred.
• High school diploma or GED; paralegal certification required.
• Substantial equivalent work experience may be considered in lieu of a degree or paralegal certification.

Years of Experience:

• Minimum of 5 years’ relevant experience within a law firm with demonstrated knowledge of complex issues within real estate practice area.