Business Analyst

Location: Sacramento, California (on-site with possible hybrid flexibility)

Job Type: Full-time

Salary Range: $65,000 – $105,000 (DOE)

 About the Client

Our client is a recognized leader in project controls and technology integration for large capital and infrastructure programs. The organization specializes in designing and implementing Oracle Primavera–based project controls systems (including Primavera Cloud, Unifier, P6, and Aconex) and provides implementation, integration, hosting, training, and project staffing services to owners, program managers, construction managers, and contractors across the United States.

For decades, this team has supported major transportation, utilities, and government programs, helping organizations standardize processes, improve transparency, and deliver complex projects on time and on budget.

Position Summary

We are seeking a Business Analyst, Enterprise Document Control Systems to support a Large Infrastructure Project based in Sacramento, CA.

In this role, you will lead the functional implementation of a new enterprise-wide Document Control System for a critical public program. You will bridge the gap between business needs and IT solutions by owning requirements gathering, process mapping, configuration support, testing, training, and user adoption.

This is a great opportunity for a business analyst with document control / EDMS experience who enjoys working with both stakeholders and technical teams to build scalable, user-friendly solutions.

Key Responsibilities

·       Partner with project leadership, document control, engineering, and IT teams to understand business needs for an enterprise Document Control System.

·       Lead requirements gathering, including workshops, interviews, and analysis of existing processes and tools.

·       Document current-state (“as-is”) workflows and design future-state (“to-be”) processes for document control across the Large Infrastructure Project.

·       Translate business requirements into functional specifications and user stories for configuration and development teams.

·       Support configuration and integration of the Document Control System (e.g., with project management, scheduling, and reporting tools).

·       Develop and maintain process maps, use cases, data dictionaries, and business rules.

·       Plan and execute User Acceptance Testing (UAT), including test scripts, coordination with users, defect tracking, and sign-off.

·       Create user guides, training materials, and quick-reference documentation.

·       Deliver group and one-on-one training sessions to drive successful user adoption.

·       Monitor system usage and feedback post go-live; recommend and prioritize enhancements and process improvements.

·       Serve as a liaison between business stakeholders, technical teams, and vendors to ensure clear communication and timely issue resolution.

·       Help establish governance, standards, and best practices for document control and information management on the program.

Required Qualifications

·       Bachelor’s degree in Business, Information Systems, Engineering, Construction Management, or a related field; or equivalent experience.

·       3+ years of experience in a Business Analyst or similar role (Business Systems Analyst, Functional Analyst, etc.).

·       Hands-on experience with document control or enterprise document management systems (e.g., Aconex, Unifier, SharePoint, Bentley ProjectWise, or similar).

·       Demonstrated experience in requirements gathering, process mapping, and documentation.

·       Experience supporting system implementations, including testing (UAT), training, and rollout.

·       Strong analytical and problem-solving skills with the ability to translate business needs into practical system solutions.

·       Excellent verbal and written communication skills, including comfort working with both technical and non-technical stakeholders.

·       Ability to work on-site in Sacramento, CA and collaborate with a multi-disciplinary project team.

Preferred Qualifications

·       Experience working on large capital or infrastructure projects (transportation, utilities, or public sector programs).

·       Familiarity with Oracle Primavera tools (Unifier, P6, Primavera Cloud, Aconex) or other project controls / PMIS platforms.

·       Background in project controls, construction management, or engineering environments.

·       Experience with change management and user adoption strategies for new systems.

·       Exposure to integration between EDMS and scheduling, cost, or reporting tools (e.g., Power BI).

Compensation & Benefits

Salary Range: $65,000 – $95,000 annually, depending on experience and qualifications.

Comprehensive benefits package (may include health, dental, vision, retirement plan, and paid time off).

Professional development, training, and opportunities to grow within a leading project controls and technology-focused organization.

Work Location

Primary work location is Sacramento, California, supporting a Large Infrastructure Project.

Some hybrid flexibility may be available depending on project needs and performance.

How to Apply

Interested candidates should submit a resume for consideration.

Equal Opportunity

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

Disclaimer: This job description provides only a summary of the typical functions associated with this role and is not intended to represent an exhaustive or comprehensive list of all responsibilities, tasks, or duties. The actual responsibilities, tasks, and duties assigned may differ from those outlined, and additional duties may be assigned. Duties, responsibilities, and activities may change at any time, with or without notice. SmartHire is not legally responsible for any changes to the jobholder’s responsibilities or activities implemented by our clients that differ from those described herein.

SmartHire is posting this position on behalf of our client, and the salary range provided is determined by the client. Actual compensation offered will depend on various factors determined by the hiring company, including candidate qualifications, experience, skills, geographic location, and internal equity considerations. SmartHire is not legally responsible for any changes in salary, benefits, or bonuses made by our clients.