Regulatory Specialist – Flavors & Ingredients

Location: Chicago Western Suburbs (Hybrid)
Employment Type: Full-Time, Hybrid
Department: Regulatory

About the Company 

Our client is a growing flavor & ingredients manufacturer supporting food and beverage customers with custom flavor systems and technical regulatory documentation. This is a smaller, collaborative organization where employees gain broad exposure across departments (not siloed), and the company is known for promoting from within, making it an excellent place to grow your career long-term.

Position Summary

The Regulatory Specialist will support regulatory compliance and documentation for flavor and ingredient systems. This role is ideal for someone who is highly detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment. You will partner closely with cross-functional teams to ensure products meet domestic and international regulatory requirements and customer documentation standards.

Key Responsibilities

• Create, update, and maintain regulatory and technical documents for products, including:

  • Product Data Sheets

  • Safety Data Sheets (SDS)

  • Nutritional Statements

  • Additional regulatory/compliance statements as required

• Review and analyze product data and ingredient information to support compliance with U.S. and international requirements (food and flavor regulations).

• Support documentation related to certification programs such as Organic, Non-GMO, Kosher, Halal, and similar programs.

• Partner with R&D, Quality, Operations, and commercial teams to support compliance across the full product lifecycle.

• Maintain accurate documentation records and version control, ensuring materials are audit-ready and responsive to customer needs.

• Assist with regulatory projects, process improvements, and documentation initiatives as assigned.

Required Qualifications

• Bachelor’s degree in Chemistry, Biology, Food Science, Nutrition, or a related field.

• 3–5 years of regulatory experience in a food and/or flavor environment.

• Strong attention to detail and high accuracy in documentation and data review.

• Strong written and verbal communication skills; ability to collaborate across teams.

Preferred Qualifications

• Experience with savory flavor systems.

• Experience supporting alcoholic beverage submissions and/or related documentation.

• Familiarity with formulation tools/software (e.g., ProductVision or similar).

• Strong Microsoft Excel and PowerPoint skills.

Additional Notes

Salary range $70,000 – $80,000 (may vary based on experience, education, skills, and internal equity.) Plus potential annual bonus and benefits. 

SmartHire Disclaimer

SmartHire Inc. is a professional recruiting and consulting firm supporting clients nationwide. The details in this job description are presented for recruiting purposes and may be subject to change based on client needs. Salary ranges (if listed) may vary based on skills, experience, certifications, and geographic location. Employment is contingent upon successful completion of any required background checks, drug screening, and reference checks in accordance with client requirements and applicable law.

SmartHire Inc. is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will be considered without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, citizenship status, or any other protected status under federal, state, or local law.