RESPONSIBILITIES

• Calculate, review, and calendar state, federal, appellate, Office of Administration Hearing, and other litigation deadlines in the firm’s calendar/docketing system

• Review and process incoming and outgoing mail, emails, faxes, and e-filings to ensure all critical deadlines are accurately calendared

• Maintain case matter lists and personnel assignments to ensure accurate Outlook calendar integration

• Create, update, and distribute calendar reports, hearing schedules, and deadline notifications

• Respond promptly to attorney, timekeeper, and legal assistant inquiries regarding calendaring matters

• Monitor and maintain the accuracy of all calendaring deadlines and case-related events

• Research hearings, deadlines, and court information using state and federal court websites as needed

• Support ongoing docketing operations while ensuring compliance with applicable court rules and procedures

QUALIFICATIONS

• 2–4 years of law firm experience required

• Strong knowledge of appellate, federal, state, and local court rules, procedures, and litigation terminology

• Experience using legal calendar/docketing software; CompuLaw experience preferred

• Ability to calculate and manage complex litigation deadlines accurately

• Excellent verbal and written communication skills with a strong customer service orientation

• Strong problem-solving abilities and sound judgment

• Exceptional organizational skills with the ability to prioritize competing deadlines in a fast-paced environment

• Impeccable attention to detail and commitment to accuracy

• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

• Ability to work independently and collaboratively within a legal support team

PHYSICAL AND WORK REQUIREMENTS

• Fully on-site role with regular in-office attendance

• Ability to lift and carry up to 25 lbs (files, mail bins, office supplies)

• Frequent walking, standing, bending, and movement throughout the office

• Ability to sit for extended periods while performing computer-based and clerical tasks

• Prolonged use of computers, typing, and screen exposure

• Operation of standard office equipment (copiers, scanners, printers, and multi-line phones)

• Standard 40-hour workweek with occasional overtime as required