Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their growing New York office and provide direct support to the CEO. This highly visible role serves as the operational backbone of the office, ensuring smooth day-to-day operations while enabling executive effectiveness.

About You

You are detail-oriented, resourceful, and thrives in a fast-paced environment. This role requires discretion, adaptability, strong communication skills, and a passion for supporting leadership, culture, and cross-functional collaboration.

What You’ll Be Doing

Office Management

• Serve as the primary point of contact for all NY office-related needs
• Ensure the office is well maintained, organized, and fully equipped
• Support daily operations and office logistics
• Coordinate meetings, events, and company gatherings
• Play a key role in strengthening company culture and employee engagement

Executive Support

• Manage the CEO’s calendar with precision and efficiency
• Handle sensitive and confidential information with discretion
• Remain responsive to shifting priorities and time-sensitive requests
• Coordinate travel arrangements and manage expense reports
• Provide availability for urgent updates outside standard office hours when needed

HR & Operations Collaboration

• Partner with HR and Operations on onboarding and culture initiatives
• Support office policies, procedures, and internal communications
• Assist with office budgeting and resource planning
• Act as a culture ambassador across the organization

What You Bring

• 2+ years of experience as an Office Manager, Executive Assistant, or similar role in a fast-paced environment
• Strong organizational, communication, and time-management skills
• High attention to detail and strong problem-solving ability
• Experience managing executive calendars and scheduling
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal English
• Bachelor’s degree in Business Administration, Management, or related field preferred