Event Coordinator
IDj-1355
Job TypeDirect Hire
Our client, a Houston law firm, is seeking an organized and enthusiastic Event Coordinator to help plan and deliver memorable client experiences and internal firm events. This is an excellent opportunity for an event professional with 3+ years of experience who enjoys managing details, building relationships, and bringing events to life in a professional, client-focused environment.
Based in Houston, this role will focus primarily on coordinating events for the Houston office while collaborating with colleagues across the firm’s two other Texas locations. The ideal candidate is proactive, resourceful, detail-oriented, and comfortable managing multiple projects while providing a high level of service to attorneys, clients, and colleagues.
Key Responsibilities
Event Planning & Coordination
- Coordinate client-facing and internal events, including client receptions, networking functions, CLE programs, seminars, practice group meetings, office celebrations, holiday parties, and team gatherings.
- Manage event logistics from initial planning through execution, including venue research, catering, audio-visual arrangements, transportation, registration, RSVP tracking, signage, and event materials.
- Communicate with venues, vendors, building management, and internal stakeholders to ensure all event details are organized and executed smoothly.
- Assist with site selection, vendor proposals, contract negotiations, and event scheduling.
- Monitor event preparations and provide on-site support as needed to address last-minute changes and resolve issues.
Client Engagement & Marketing Support
- Work with attorneys, Marketing, and Business Development to coordinate events that strengthen client relationships and support the firm’s business development goals.
- Assist with event invitations, email communications, attendee management, and promotional materials.
- Help maximize attendance and ensure a professional, welcoming experience for clients and guests.
- Collaborate with internal teams to coordinate technology, facilities, and other event-related needs.
Budgeting & Post-Event Follow-Up
- Help develop and monitor event budgets, track expenses, process invoices, and coordinate timely expense reconciliations.
- Maintain event timelines, vendor information, attendee records, and other planning documentation.
- Compile post-event information, including attendance, costs, and feedback.
- Identify opportunities to improve event planning processes and enhance future events.
Qualifications
- 2–4 years of experience in event planning, event coordination, hospitality, or client entertainment.
- Strong organizational skills and attention to detail, with the ability to manage multiple events and deadlines.
- Experience coordinating vendors, venues, catering, and other event logistics.
- Familiarity with event budgets, expense tracking, and vendor agreements.
- Strong interpersonal and communication skills, with a professional presence and a service-oriented approach.
- Comfortable working with email marketing tools, CRM platforms, and other event-related technology.
- Ability to work independently, exercise sound judgment, and adapt to changing priorities.
- High school diploma or equivalent required; college degree preferred.
- Willingness to travel within Texas as needed, potentially up to 25% of the time.
Preferred Experience
- Experience in a law firm, professional services organization, or other client-focused business environment.
- Familiarity with CRM and marketing platforms.
- Exposure to hotel and hospitality operations, meeting management, or corporate travel coordination.
Compensation & Benefits
Our client offers competitive compensation based on experience and a comprehensive benefits package, including:
- 401(k) with a 5% company match.
- Paid parking or public transportation subsidy.
- Three weeks of paid vacation annually, increasing with tenure, plus 10 paid holidays.
- Paid parental leave.
- Medical, dental, and vision insurance with 100% of employee premiums paid by the company.
- Health Savings Account (HSA) with employer contributions.
Interested in taking the next step in your event planning career? This is an opportunity to join a collaborative professional environment where you can contribute to meaningful client experiences, develop your skills, and grow your career.
This is a HYBRID opportunity located in west Houston.
Please submit your resume for confidential consideration.
Cerami Search Group is an equal opportunity employer.