Law Firm Receptionist 70787
Our client, a growing law firm in Houston, is looking to hire an experienced Receptionist to join their office.
Position Summary
Essential Duties & Responsibilities
Front Desk & Client Experience
• Greet and assist clients and visitors in a courteous and professional manner
• Answer and route incoming calls promptly and accurately
• Maintain a polished and welcoming reception area
• Coordinate conference room scheduling and prepare rooms for meetings
• Assist with client hospitality, including beverage service and meeting support
Administrative Support
• Manage incoming and outgoing mail, courier services, and deliveries
The Receptionist serves as the first point of contact for clients, visitors, and staff in the office. This role is responsible for creating a welcoming, professional environment while ensuring smooth daily front desk operations. The ideal candidate is highly organized, service-oriented, detail-focused, and able to manage multiple priorities with professionalism and discretion.
Essential Duties & Responsibilities
Front Desk & Client Experience
• Greet and assist clients and visitors in a courteous and professional manner
• Answer and route incoming calls promptly and accurately
• Maintain a polished and welcoming reception area
• Coordinate conference room scheduling and prepare rooms for meetings
• Assist with client hospitality, including beverage service and meeting support
Administrative Support
• Manage incoming and outgoing mail, courier services, and deliveries
• Provide general administrative support to attorneys and staff as needed, including entering time
• Assist with document preparation, scanning, copying, and filing
• Assist with office supply inventory and place orders as needed
• Support firm events and internal meetings as requested
• Assist with document preparation, scanning, copying, and filing
• Assist with office supply inventory and place orders as needed
• Support firm events and internal meetings as requested
Office Operations Support
• Serve as a liaison between vendors and the Office Manager
• Assist with facilities-related needs and communicate maintenance issues
• Maintain confidentiality of firm and client information
• Serve as a liaison between vendors and the Office Manager
• Assist with facilities-related needs and communicate maintenance issues
• Maintain confidentiality of firm and client information
Qualifications/Requirements
• High school diploma or equivalent
• 1–3 years of receptionist or administrative experience (professional services or legal environment preferred)
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent organizational and multitasking skills
• High school diploma or equivalent
• 1–3 years of receptionist or administrative experience (professional services or legal environment preferred)
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent organizational and multitasking skills
• Prior law firm or professional office experience
• Experience managing multi-line phone systems
• Experience managing multi-line phone systems
This position is in the office 5 days per week.
Please reference job ID #70787.
About R.L. Barclay & Associates
Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.
R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.