HR Generalist - 401k Compliance & Leave Administration
IDj-41359
Job TypeDirect Hire
Remote TypeOn-Site
Compensation$69000 - $75000 / yr
Seeking an HR Generalist that is a master at 401k Compliance and Leave Administrative
ABOUT THE ROLE
We are looking for a detail-oriented HR Benefits & Compliance Specialist to join our client's Human Resources team. In this role, you will serve as the primary administrator for our 401(k) retirement plan and employee leave-of-absence programs, ensuring full regulatory compliance while delivering an exceptional employee experience. You will partner closely with external vendors, payroll, and HR leadership to maintain seamless, audit-ready benefit operations.
WHAT YOU'LL DO
401(k) Plan Administration & Compliance
• Own end-to-end administration of the organization's 401(k) plan, including contribution processing, plan documentation, and recordkeeping.
• Lead annual compliance testing (ADP/ACP, top-heavy, coverage) and coordinate timely corrective actions as needed.
• Manage the annual 401(k) plan audit process, serving as the primary liaison with external auditors and third-party administrators (TPAs).
• Prepare and file required regulatory reports, including Form 5500, and ensure timely distribution of participant notices and disclosures.
• Monitor plan activity for compliance with ERISA, IRS, and DOL regulations; proactively identify and escalate issues.
• Respond to employee questions regarding 401(k) eligibility, enrollment, vesting, loans, and distributions.
Leave of Absence Administration
• Administer all leave programs including FMLA, ADA accommodations, short-term and long-term disability, military leave, and company-specific policies.
• Maintain accurate, audit-ready leave documentation and ensure consistent policy application across the organization.
• Serve as the point of contact for employees and managers navigating leave requests, providing clear guidance throughout the process.
• Coordinate with payroll to ensure accurate pay continuation and benefit deductions during leaves.
• Track leave trends and generate reports to support HR leadership decision-making.
HR Operations & Vendor Management
• Maintain and update employee data within the HRIS system to ensure accuracy across benefits, leave, and payroll records.
• Manage relationships with benefits vendors, TPAs, and insurance carriers to ensure service-level expectations are met.
• Support broader HR initiatives including open enrollment, compensation analysis, performance management, and onboarding programs.
• Research regulatory developments and recommend process improvements to strengthen compliance and operational efficiency.
• Assist with HR communications, employee education programs, and internal HR projects as assigned.
WHAT WE'RE LOOKING FOR
Required Qualifications
• Bachelor's degree in Human Resources, Business, Finance, or a related field.
• Minimum 2 years of HR, benefits administration, or related professional experience.
• Demonstrated knowledge of 401(k) plan administration, ERISA compliance, and Form 5500 filing requirements.
• Hands-on experience with FMLA, ADA, and multi-state leave administration.
• Proficiency with HRIS platforms and Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional attention to detail with the ability to manage confidential information with discretion.
• Strong written and verbal communication skills; able to explain complex benefit topics in plain language.
Preferred Qualifications
• Professional HR or benefits certification (PHR, SHRM-CP, CEBS, or equivalent).
• Master's degree in Business Administration, Human Resources, or a related field.
• Experience working with third-party 401(k) administrators and benefit brokers.
• Background supporting or interpreting plan documents, Summary Plan Descriptions (SPDs), and compliance notices.
CORE COMPETENCIES
401(k) & Retirement Plan Compliance · Leave Administration (FMLA/ADA) · ERISA & DOL Regulations · Benefits Vendor Management · HRIS Data Management · Audit Coordination · Employee Relations · Regulatory Reporting
BENEFITS
- Medical, Dental, Vision Insurance
- Health Savings Account
- Fitness Center, Health Clinic and Wellness Initiatives
- Parental & Family Leave
- Educational Assistance Program
- 401(k) w/ Company Match
- Service Bonus
- Employee Plan of Incentive Compensation (EPIC)
- PTO
- Holidays
- Life Insurance
- Long-Term Disability