Payroll & AP/AR Specialist

About the Role
Join a fast-paced construction accounting team where technology drives how they work. You’ll split your time between payroll and AP/AR, using a modern tech stack to keep accurate, timely numbers moving in a deadline-driven environment. If you like staying ahead of tight cycles and are comfortable working in multiple systems, this role is for you.

Payroll Responsibilities

• Keep payroll data accurate and current in payroll system, including time worked, salaries, garnishments, PTO, benefits, and 401(k) deductions.
• Review computed payroll, catch errors quickly, and correct them before they affect pay.
• Record changes that affect net wages (exemptions, insurance coverage, loan payments, and other deductions) for each employee.
• Process moving expenses, performance awards, severance payments, labor adjustments, and PTO conversions.
• Prepare, balance, and distribute payroll funding. Enter system adjustments to keep employee records correct and up to date.
• Use time entry validation and payroll reports to verify accuracy and follow up so entries are complete before each deadline.
• Maintain payroll records, tax withholding setup, and earnings and deductions data, and periodically audit system data for accuracy.
• Review monthly tax reporting in our HRIS and help prepare and submit quarterly and yearly tax returns.
• Prepare and upload monthly HSA wellness files.
• Answer questions from management, employees, and third parties on payroll and time recording policies, with a service-first attitude.
• Contribute to payroll projects, document processes, and recommend improvements that make workflows faster and more automated.

AP/AR Responsibilities

• Support AR with daily deposits, cash entries, and cash receipts.
• Help project teams post monthly billings in ERP system.
• Assist with expense report approvals and invoice routing.
• Support the AP payment process, research vendor payments, and help reconcile vendor statements.
• Track and collect lien waivers from subcontractors.
• Partner with the Accounting Manager on communication with outside vendors and subcontractors.
• Support payroll and AP/AR month-end close.

Required Experience

• 3+ years of Accounts Payable and Receivable experience in a high volume corporate environment.
• General accounting knowledge and a solid understanding of AP procedures
• Intermediate Excel skills
• ERP accounting system experience

Preferred

• Construction industry experience
• Cloud-based payroll system experience

Skills

• Comfortable learning and working across multiple systems, with strong spreadsheet and database skills and familiarity with payroll processing platforms
• Strong math, analytical, and problem-solving skills
• Able to prioritize and juggle competing tasks under tight deadlines in a high-volume setting
• Discretion with confidential information and excellent customer service
• Clear written communication for documentation and correspondence