About the Role:

Join the dynamic and fast-paced office of our client, an elected official in Baton Rouge, LA, as an Administrative Assistant. This pivotal role involves providing comprehensive administrative support while also serving as the face of the office, greeting visitors and managing incoming communications with a welcoming demeanor. Your ability to juggle multiple priorities and deliver exceptional customer service will be key to your success in this role.

Why Join Us:

Working in the office of our client, offers a unique opportunity to be part of a dedicated team serving the community. This role provides a chance to make a meaningful impact while developing your administrative and customer service skills in a supportive environment.

If you are a motivated individual with a passion for public service and the skills to thrive in a busy office, we would love to hear from you. Apply today to join our team and contribute to the important work of our client.

Key Responsibilities:

Administrative Support:

• Prepare and develop documents related to Justice of the Peace services, including eviction, small claims, garnishment, and judgment of possession proceedings.
• Coordinate and schedule trial dates, weddings, and other appointments using a shared office calendar.
• Prepare the daily court docket, and handle copying, scanning, and filing of court documents.
• Monitor and manage office supplies, placing orders as needed.
• Maintain a detailed log of daily transactions.

Receptionist Duties:

• Answer and manage phone calls, greet walk-in visitors, and handle email communications.
• Provide empathetic customer service, especially when dealing with sensitive matters.
• Maintain confidentiality and discretion in all interactions.

Who You Are:

• Organized: You excel in managing multiple tasks efficiently and maintaining a structured workflow.
• Dependable: Your reliability ensures that the office runs smoothly even on busy or unexpected days.
• Committed: You have a servant's heart and a strong commitment to supporting the office and its visitors.
• Customer-Focused: Your exceptional customer service skills, including empathy and patience, make you an asset to our team.
• Tech-Savvy: You possess strong technical skills and are comfortable with various office technologies. Demonstrates ability to operate general office equipment such as computers, printers, copiers, scanners, phones, and fax machines. Strong proficiency in Microsoft Office. Experience working on MAC computers is a plus!

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.