Title:  Operations Manager / Bookkeeper / HR CoordinatorMission Viejo, CA | On-siteFull-time or Part-time (25–40 hrs/week)$55,000 – $65,000+ DOE

A trusted and growing elevator repair company based in Mission Viejo, is looking for a multi-talented, hands-on Operations Manager to join the team. If you're highly organized, QuickBooks-savvy, and thrive in a dynamic environment where no two days are the same, we want to meet you!

About the Role

This role will combine operations, bookkeeping/payroll, and HR coordination. You’ll be the go-to person for managing back-office functions while helping streamline and scale internal processes. You'll work closely with the Office Manager and other members of the team, while cross-training in multiple areas.

Key Responsibilities

Payroll & HR (Paychex + LCP Tracker)

• Process biweekly payroll for non-union employees via Paychex
• Enter payroll data for prevailing wage projects into LCP Tracker
• Manage onboarding, documentation, and annual review tracking
• Coordinate safety training and maintain training records
• Assist with audits (workers comp, general liability, etc.)

Bookkeeping & Finance (QuickBooks)

• Oversee daily A/R and A/P functions
• Handle monthly closes, progress billings, and contract invoicing
• Create conditional lien waivers and support project billing compliance
• Work with bookkeeper or CPA on quarterly and annual balancing and reporting

Operations & Office Support

• Cross-train with the Office Manager to handle customer calls and dispatch
• Enter new jobs and updates into CRM system
• Assist with contract administration for commercial and non-commercial elevator jobs
• Support the development and documentation of technician training modules.

Ideal Candidate Will Have:

• 3+ years in operations, bookkeeping, or administrative management
• Strong working knowledge of QuickBooks, Paychex, and Microsoft Office or Apple software
• Experience with construction billing and progress invoicing preferred
• HR knowledge, including onboarding, compliance, and reviews
• Familiarity with prevailing wage and LCP Tracker reporting a big plus
• Detail-oriented and reliable, with excellent communication and follow-through
• A “jump in and figure it out” mindset and a positive attitude
• Ability to work onsite in our Mission Viejo office (Alicia Pkwy/Madero area)

Why Join Us?

• Small team with big impact—your ideas and effort matter
• Collaborative and focused culture
• Mentorship and support
• Stable business with long-term customer relationships