Back to List
Share:
SHARE
Details:
Job Type:
Direct Hire
Remote Status:
Apply Later:
Send this job to your inbox!
Commercial Litigation Legal Secretary
Location: Newark, NJ OfficeClassification: Non-ExemptReports to: Administrative Manager
What You’ll Do:
-
Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys
-
Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately
-
Edit, revise, and clean up legal documents to conform with firm styles and guidelines
-
Manage electronic filings for Federal and State Courts
-
Create and edit Tables of Authorities and Tables of Contents
-
Enter, edit, and manage attorney time entries and expense reports
-
Organize and maintain case files and handle document filing
-
Process incoming/outgoing mail, including messenger service and FedEx
-
Provide secretarial coverage during absences within the department
What You’ll Bring:
-
Minimum of 10 years’ litigation legal secretarial experience, preferably in a law firm
-
High school diploma or equivalent required
-
Strong knowledge of Federal and State Court filing procedures, including E-filing
-
Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw
-
Outstanding organizational skills and extraordinary attention to detail
-
Excellent communication and interpersonal abilities
-
Ability to multitask and prioritize workload in a fast-paced environment
-
Proven experience managing pressure and tight deadlines
-
Positive, professional demeanor and team-oriented attitude
-
Current Notary Public commission or willingness to obtain within the first 6 months of employment
Apply to this Job
First Name *
Last Name *
Email
Phone
Yes
No
Toggle Filters
Job Type
Remote Status
Create a Job Alert
Get notified about new listings!
Submit a Resume
Can't find the job you want?
Submit a general applicationHR Operations Coordinator (Law Firm Exeperience)
Featured
Denver, CO
Direct HireHybrid
We are conducting a search for a motivated and detail-oriented Human Resources Operations Coordinator with a Bachelor’s degree and at least two years of HR experience in a law firm. A solid understanding of federal and multi-state employment laws is required, and experience with Workday is a plus.
The ideal candidate is responsible for providing administrative and transactional support and coordination to our HR operation functions as detailed below. What You’ll Do:
Coordinate and maintain the
2nd Shift Sanitation Manager (Food Manufacturing Experience)
Featured
Hackensack, NJ
Direct Hire
We are conducting a search for an experienced 2nd Shift Sanitation Manager with 3+ years of sanitation or food manufacturing experience, with at least 1 year in a supervisory role. Strong working knowledge of food safety regulations, GMPs, SSOPs, and HACCP. Bilingual (English/Spanish) preferred.
Hours are 3:00pm - 11:30 pm.
The 2nd Shift Sanitation Manager is responsible for overseeing and leading the sanitation team to ensure all equipment, machinery, and facility areas are cleaned and sanitized according to company
Assistant Office Manager (Law Firm Experience)
Featured
New York, NY
Direct Hire
Assistant Office Manager
Location: Midtown NYC (Hybrid – 3 Days In-Office) Salary: Up to $90,000 Industry: Law Firm
SourcePro Search is partnering with a respected and energetic mid-size law firm in Midtown Manhattan to find a sharp, detail-oriented Assistant Office Manager . This is an excellent opportunity for someone with a strong foundation in law firm billing, AP/AR , and office operations who’s ready to step into a key leadership support role.
The right candidate is organized, proactive
Trusts & Estates Paralegal
Featured
New York, NY
Direct Hire
Trusts & Estates Paralegal
Location: New York, NY Schedule: Hybrid (2–3 days in-office) Classification: Non-Exempt Compensation: Up to $185,000 + comprehensive benefits
SourcePro Search is seeking an experienced and detail-oriented Trusts & Estates Paralegal to support a prestigious law firm’s New York-based team. This is an exciting opportunity for a T&E paralegal who enjoys complex estate administration and values working in a collaborative, fast-paced environment. This role offers a hybrid schedule
Senior IP Litigation Paralegal (Law Firm Experience)
Featured
Washington, DC
Direct Hire
We are conducting a search for a highly skilled Senior IP Litigation Paralegal who possesses both the technical expertise and professional maturity to operate independently with minimal attorney oversight. The ideal candidate will have at least five years of experience in IP litigation, including hands-on involvement in managing and coordinating all aspects of Section 337 matters before the U.S. International Trade Commission.
What You’ll Do:
Provide case management for patent litigation in federal district courts, appeals before the
Business Development Analyst (Law Firm Experience Only)
Featured
New York, NY
Direct Hire
We are conducting a search for a Business Development Analyst with 3 to 5 years of experience at a law firm. The ideal candidate will have a strong background in high-level communication, including direct interaction with Partners and senior executives. A bachelor’s degree is required, and an advanced degree such as a JD or Master’s is considered a plus.
The ideal candidate will leverage research, writing, technical and communication skills to coordinate initiatives of the Firm’s
Trusts & Estates Paralegal
Featured
New York, NY
Direct Hire
Trusts & Estates Paralegal
Location: New York, NY (3 days in-office) Classification: Non-Exempt Work Schedule: Hybrid – 3 days onsite, 2 days remote
We are seeking a highly experienced and agile Trusts & Estates Paralegal to join our team in New York. This role requires someone who thrives in a fast-paced environment, has deep experience in all phases of estate and trust administration, and can seamlessly support multiple attorneys with varying needs and personalities.
What You’ll Do
Entry-Level Collections Manager
Featured
New York, NY
Direct Hire
Entry-Level Collections Manager
Location: New York, NY (On-site) Salary: $60,000 Schedule: Full-Time Department: Finance
A premier law firm is seeking a motivated Entry-Level Collections Manager to join our Finance Department. This role offers hands-on experience in collections while working directly with the Director of Billing Operations , Attorneys , and Executive Director . You will play a key role in managing and collecting accounts receivable and supporting arbitration-related matters, with an emphasis on professionalism, communication, and
Finance Specialist / Collections Manager
Featured
Manhattan, NY
Direct Hire
Finance Specialist / Collections Manager
Location: Downtown Manhattan (In-office, 5 days/week) Salary: $90,000 Industry: Real Estate Law Firm Status: Full-Time
A fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings—think shows, concerts, boat trips, and happy hours—with a group that values both hard work and great energy.
What
Corporate Paralegal (M&A/Law Firm Experience)
Featured
New York, NY
Direct Hire
We are conducting a search for a Corporate Paralegal with a Bachelor’s degree and at least 3+ years of law firm experience supporting Private Equity, Capital Markets, and Mergers & Acquisitions matters. The ideal candidate will be familiar with equity management platforms such as Carta and Shareworks and must be available to work overtime as needed.
The ideal candidate will provide legal support with general corporate maintenance and complex transactions for both private and public company clients.
What You
Director of Quality Control / Quality Assurance (Food Manufacturing)
Featured
Hackensack, NJ
Direct Hire
We are conducting a search for an experienced Director of Quality Control / Quality Assurance to lead and manage our quality programs in a fast-paced, high-volume food manufacturing environment . The ideal candidate is a certified SQF Practitioner with a proven track record of successful third-party, regulatory, and customer audits , and extensive experience in both foodservice and retail segments . This leadership role is critical to ensuring our products consistently meet the highest standards of safety, quality, and compliance.
What
Legal Analyst
Featured
New York, NY
Direct Hire Legal Analyst
Location: New York, NY (Hybrid – 4 Days In-Office / 1 Remote) Schedule: Monday–Friday, Standard Business Hours Classification: Full-Time Compensation: $100,000–$160,000 base salary + 20% bonus Hiring Focus: Open to high-performing candidates with either:
2+ years as a corporate paralegal from a top-tier law firm (trainable), OR
Career corporate paralegal from a hedge fund or asset manager with contracts, governance, and fund operations experience
What You’ll Do:
As a Legal Analyst, you
Assistant Office Manager
Featured
New York, NY
Direct Hire Assistant Office Manager
Location: Midtown NYC (Hybrid – 3 Days In-Office) Salary: Up to $90,000 (commensurate with experience) Schedule: Full-Time, Monday–Friday
What You’ll Do:
As the Assistant Office Manager, you’ll play a critical role in supporting the day-to-day administrative operations of our mid-sized law firm. Working directly with the Office Manager and managing partners, you’ll ensure smooth internal processes, manage administrative reporting, and support the financial and HR functions of the
Accounts Receivable & Collections Coordinator
Featured
New York, NY
Direct Hire
Accounts Receivable & Collections Coordinator
Location: Finance Department – New York Office Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt Salary: $75,000–$85,000 (commensurate with experience) Work Arrangement: Hybrid – 3 days in-office
What You’ll Do:
Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
Accurately post all cash receipts and prepare daily deposit
Managing Clerk
Featured
New York, NY
Direct Hire
Managing Clerk
📍 Location: New York, NY 🕓 Full-Time | Hybrid or Onsite
What You’ll Do:
Manage all court filings and docketing for litigation matters across various jurisdictions
Maintain litigation calendars, calculate deadlines, and ensure filings are timely and accurate
Coordinate service of process and court submissions for attorneys and legal staff
Monitor court rules and provide procedural guidance to attorneys
Train staff and maintain the firm’s docketing protocols and tools
What You’ll Bring:
Minimum 7+ years of docketing
Commercial Litigation Legal Secretary
Featured
Newark, NJ
Direct Hire Commercial Litigation Legal Secretary
Location: Newark, NJ Office Classification: Non-Exempt Reports to: Administrative Manager
What You’ll Do:
Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys
Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately
Edit, revise, and clean up legal documents to conform with firm styles and guidelines
Manage electronic filings for Federal and State Courts
Create and edit Tables of Authorities and Tables of Contents
Enter, edit, and
Trusts & Estates Paralegal
Featured
Newark, NJ
Direct Hire
Trusts & Estates Paralegal
📍 Location: New Jersey 🕓 Full-Time | Onsite
What You’ll Do:
Handle all phases of estate and trust administration, including probate
Prepare federal and state estate tax returns and fiduciary accountings
Communicate regularly with clients, financial advisors, and accountants
Draft legal correspondence, deeds, and trust funding documents
Coordinate asset valuations and distributions
Maintain client files, tax return documentation, and internal tracking systems
What You’ll Bring:
5+ years of T&E paralegal experience in a law
Office Operations Clerk
Featured
Newark, NJ
Direct Hire Office Operations Clerk
Location: New Jersey Office (In-Office, 8:00 AM – 5:00 PM) Classification: Non-Exempt
What You’ll Do:
As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm’s day-to-day operational needs.
Sort, scan, email, and deliver incoming mail and faxes
Manage copying, printing, scanning, binding, and
Business Development Manager (Litigation)
Featured
New York, NY
Direct Hire
Business Development Manager (Litigation)
📍 Location: New York, NY | Hybrid (3 Days In-Office)💼 Full-Time | Exempt 💲 Salary: $150,000 – $175,000+ (Commensurate with Experience)
What You’ll Do:
Lead business development efforts for the litigation practice , working closely with key partners and the broader BD team.
Oversee strategy for pitches, credentials, thought leadership, and litigation league table submissions (no RFP responsibility).
Provide competitive insights and market intelligence to guide positioning and client targeting.
Serve as a strategic partner to attorneys
Business Development Manager (Corporate)
Featured
New York, NY
Direct Hire
Business Development Manager (Corporate)
📍 Location: New York, NY | Hybrid (3 Days In-Office)💼 Full-Time | Exempt 💲 Salary: $150,000 – $175,000+ (Commensurate with Experience)
What You’ll Do:
Serve as a strategic advisor to attorneys in leverage finance, capital markets, lending, and private credit groups.
Lead and develop business development plans that align with practice goals and client expansion strategies.
Drive and manage pitches, marketing collateral, and league table submissions—note: this role does not focus on RFPs.
Collaborate closely
Loading Jobs...
