Executive Assistant to CEO

A confidential, growth-oriented organization is seeking a highly capable Executive Assistant to serve as a trusted partner to the Chief Executive Officer. The organization operates in a fast-paced, sophisticated environment and the Executive Assistant will engage with senior leadership, board members, and external stakeholders across complex, high-impact initiatives. The Executive Assistant will serve as a critical operational partner to the CEO, working closely with leadership and cross-functional teams to manage priorities, communications, and day-to-day execution. The role offers a hybrid schedule with regular in-office presence and flexibility to support time-sensitive matters as business needs require.

About the Role

• Manage and protect the CEO’s calendar, priorities, communications, and daily workflow with a strong sense of urgency and judgment
• Serve as a proactive gatekeeper, triaging requests and ensuring alignment with executive priorities
• Coordinate complex meetings including executive leadership, board, investor, and external stakeholder engagements
• Prepare executive briefing materials, presentations, agendas, and follow-up documentation
• Draft, edit, and proofread high-level communications and materials with a focus on clarity, tone, and accuracy
• Track key deliverables, action items, and deadlines to ensure consistent follow-through across teams
• Coordinate domestic and international travel, including detailed itineraries and real-time adjustments
• Manage expense reporting with accuracy and timeliness
• Support board and governance processes, including logistics, materials preparation, and coordination with internal stakeholders
• Assist with investor relations coordination, including scheduling, materials distribution, and meeting logistics
• Maintain highly organized records, files, and documentation with strict attention to confidentiality
• Serve as a liaison between the CEO and internal teams, partners, and external stakeholders
• Support day-to-day office operations including visitor coordination, meeting readiness, and administrative logistics
• Assist with special projects and cross-functional initiatives as needed

About You

• 8+ years of experience supporting a CEO or senior executive in a fast-paced, high-growth or corporate environment
• Bachelor’s or Associate’s degree preferred, or equivalent professional experience
• Exceptionally organized with outstanding attention to detail and time management skills
• Strong written and verbal communication skills with a polished executive presence
• Demonstrated ability to prioritize, problem-solve, and operate independently with sound judgment
• High level of discretion and professionalism when handling sensitive and confidential information
• Comfortable managing multiple priorities in a dynamic, high-expectation environment
• Proficient in Microsoft Office Suite and modern collaboration tools
• Collaborative, adaptable, and service-oriented mindset
• Competitive base salary and discretionary bonus, plus comprehensive benefits including medical, dental, vision, 401(k), and paid time off.

Full-time, hybrid schedule based in the Seattle area with regular in-office presence (minimum two days per week). Flexibility required to support time-sensitive executive needs, including occasional early mornings or evenings.