The Managing Principal of a well-established real estate development and investment firm is looking for an Executive/Personal Assistant.  The firm develops both commercial and residential properties. The role is hybrid: 4 days in office, 1 day remote.

About the Job:

♦   Support the MP as a right-hand “gatekeeper” with all day-to-day matters

♦   Maintain both the business and personal calendar

♦   Schedule meetings

♦   Coordinate domestic and international travel arrangements, including family travel (vacations).

♦   Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent matters

♦   Enter information into database

♦   Make suggestions on software updates

♦   Be the point of contact for architects and builders on active projects

♦   Send checklists to architects

♦   Guide contracts from inception to completion

♦   Ensure parties have necessary info for closings

♦   Enter and code invoices in the database

♦   Manage expense reporting

♦   Catalogue and track the location of art collection and furniture

About You:

♦   Minimum of 5 years of experience as an executive assistant

♦   Bachelor’s Degree a plus

♦   Background in real estate development a plus

♦   Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

♦   Highly organized and detail-oriented

Salary, Benefits, Paid Vacation