A well-established executive search firm with beautiful offices on Park Avenue in the 50s is looking for an Executive Assistant to support the Founder/CEO. The company is a leading boutique executive search firm specializing in placing senior leaders and board members across industries. The CEO is a recognized voice in the industry — active in the market, sought after as a speaker and podcast guest, and deeply engaged with a broad network of clients, candidates, and peers.

The role is hybrid: Tuesday-Thursday in office, Mondays and Fridays remote. The CEO had an EA for 17 years. There are 2 interns assisting the office.

About the Job:

¨     Manage the CEO's calendar, inbox, and correspondence with a focus on protecting her time for highest-impact work

¨     Think strategically, own outcomes end-to-end, and act as a trusted extension of the CEO

¨     Draft communications in her voice across a wide range of internal and external audiences

¨     Build systems and workflows that shift the team from reactive execution to proactive planning

¨     Track and act on relationship opportunities across the CEO's network to support business development

¨     Develop and maintain client-facing materials including pitch books, one-pagers, and event collateral

¨     Coordinate podcast guest outreach, scheduling, and communications

¨     Take ownership of communications

¨     Coordinate scheduling, logistics, and preparation for client and candidate meetings

¨     Serve as a polished, responsive point of contact that reinforces the firm's reputation at every stage

¨     Support candidates through the process with clear communication and professionalism

¨     Provide structured support for firm initiatives including bootcamps, training programs, and strategic projects

¨     Keep events and logistics running smoothly

¨     Manage event logistics — invitation lists, RSVPs, and on-site coordination for industry gatherings, nonprofit galas, panels, and firm-hosted events

¨     Help shape and maintain a consistent, polished external presence across all channels

¨     Conduct research using AI

¨     Some off-hour availability required (check emails over the weekend)

About You:

¨     Minimum of 7 years of experience supporting a CEO (large, publicly traded co. preferred)

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Comfortable owning the full lifecycle of a project — from concept to completion — without heavy oversight

¨     Familiarity with executive search, professional services, or a similarly relationship-driven industry is a plus

¨     Genuine interest in leveraging AI and technology tools to work smarter

¨     Strong communication skills: written and verbal