A robotics firm located in the SoMa area of San Francisco is looking for an Executive Assistant to the CEO. The firm is a well-funded startup. It is currently a staff of 3 employees and the role is 5 days in office.

 

About the Job:

¨     Coordinate and prioritize meetings for the CEO

¨     Vet and prioritize the CEO’s emails and respond on behalf of the CEO

¨     Compose and prepare confidential correspondence

¨     Prepare materials for meetings; internal,

¨     Attend meetings and take notes

¨     Serve as the first point of contact for the executive office

¨     Make suggestions and implement software updates help manage databases like a CRM

¨     Coordinate Board meetings, prepare agendas and other materials for the meetings and follow up on action items

¨     Maintain a busy calendar (business and personal) and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly

¨     Coordinate complex travel arrangements

¨     Process expense reports

¨     Run the office: order lunches, cars and office supplies

¨     Make reservations and appointments for the CEO

¨     Some off-hour availability required

 

About You:

¨     Minimum of 7 years of experience supporting a CEO (large, publicly traded co. preferred)

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Experience using Slack

¨     Strong communication skills: written and verbal

¨     Strategic thinker

¨     Tech savvy

¨     Understand the importance of confidentiality and trust when supporting a CEO

¨     Polished, professional demeanor and the gravitas to interact with high-level executives

¨     Outstanding communication skills

 

Salary, Benefits (medical, dental, vision), Paid Vacation

Hours: 9am-5pm