A growing company focused on delivering AI solutions and services (with a focus on data strategy, analysis and AWS cloud-native engineering expertise) is looking for an Executive Assistant to the two Co-Founders. The firm has been operating for 1.5 years and is backed by a venture capital firm. The office is in Menlo Park and currently has 10 employees and has a chill culture. The role is in office 5 days a week.

 

About the Job:

• Coordinate and prioritize meetings for the CO-FOUNDERS

• Vet and prioritize the CO-FOUNDERS’ emails

• Maintain a busy calendar and prioritize on the CO-FOUNDERS’ behalf and make sure the CO-FOUNDERS’ day runs smoothly

• Assist with recruiting: scheduling and tracking candidates

• Compose and prepare confidential correspondence

• Prepare materials for meetings, internal and external 

• Serve as the first point of contact for the executive office 

• Coordinate Board meetings, prepare materials for the meetings and follow up on action items

• Coordinate complex travel arrangements and create itineraries

• Process expense reports

• Manage the office: order supplies and meals, contact building management when needed

• Some off-hour availability required

 

About You:

• Minimum of 4 years of experience supporting a c-level executive

• BA/BS from a college or university

• Fluent in Google Suite 

• Background working for a startup, technology, investment, consulting firm a plus

• Strong communication skills: written and verbal

• Strategic thinker

• Understand the importance of confidentiality and trust

• Dynamic and proactive comfortable in a fast-paced environment

• Polished, professional demeanor and the gravitas to interact with high-level executives

• Outstanding communication skills

 

Salary, Benefits (medical, dental vision), Parking, Paid Vacation

 

Hours: 9am-5pm