A successful, creative company in Dumbo is looking for an Executive Assistant to the Founder. The firm is growing, and the Founder needs a strong EA. The Founder cares about employees, and the office is a small, tight-knit group of about 30. The role is 4 days in the office; Fridays remote. There is a small amount of support to the COO.

 

About the Job:

¨     Coordinate and prioritize meetings for the Founder

¨     Manage schedule strategically

¨     Make personal appointments

¨     Vet and prioritize the Founder’s emails and draft responses

¨     Maintain a busy calendar and prioritize on the Founder’s behalf and make sure the Founder’s day runs smoothly

¨     Prepare materials for meetings; internal and external

¨     Serve as the first point of contact for the executive office

¨     Coordinate travel arrangements and create itineraries and confirm the day before

¨     Order flowers for events with a specific aesthetic

¨     Be the point of contact for vendors

¨     Research and make reservations at restaurants

¨     Be in charge of office projects

¨     Greet visitors (not a lot of foot traffic)

 

About You:

¨     Minimum of 3 years of related experience

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Strong communication skills: written and verbal

¨     Lead with kindness

¨     Strategic thinker

¨     Understand the importance of confidentiality and trust when supporting a FOUNDER

 

Salary, Benefits (medical, dental vision) covered 100% by the company, 401K, Paid Vacation

 

Hours: 9-5