A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO. The role is 75% supporting the CEO and 25% supporting the COO. The office has 15 employees. The company acquires and repositions assets across the office, multifamily, retail, and mixed-use sectors, with a focus on value-add opportunities and has 2 billion AUM. The role is 5 days in office and closes around 4pm on Fridays during the winter. This is a new position as the company is scaling up.

 

About the Job:

¨     Coordinate and prioritize meetings for the CEO and the COO

¨     Attend meetings and follow up on action items

¨     Manage up: follow up on the status of projects with executives on behalf of the CEO

¨     Vet and prioritize the CEO and COO’s emails

¨     Maintain a busy calendar and prioritize on the executives’ behalf and make sure the day runs smoothly

¨     Compose and prepare confidential correspondence

¨     Prepare materials for meetings; internal and external

¨     Serve as the first point of contact for the executive office

¨     Coordinate meetings, prepare materials for the meetings and follow up on action items

¨     Coordinate complex travel arrangements and create itineraries

¨     Process expense reports

¨     Some off-hour availability required

 

About You:

¨     Minimum of 7 years of experience supporting a CEO

¨     BA/BS from a college or university

¨     Background in real estate a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Strong communication skills: written and verbal

¨     Strategic thinker

¨     Understand the importance of confidentiality and trust when supporting a CEO

¨     Dynamic and proactive comfortable in a fast-paced environment.

¨     Polished, professional demeanor and the gravitas to interact with high-level executives

¨     Outstanding communication skills

 

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

 

Hours: 9-5