Executive Assistant/Office Manager at Professional Services Organization

A growing professional services organization is seeking an experienced Executive Assistant to support day-to-day office operations and provide administrative assistance to senior leadership. The Berkshires office is a small, casual environment that serves as the regional operations hub for the organization, which operates in a collaborative, fast-paced environment and places a strong emphasis on operational excellence, teamwork, and service.

This role is ideal for a detail-oriented, proactive professional who thrives in an office-based environment, anticipates needs, and enjoys serving as a central point of coordination to keep operations running smoothly.

About the Role

• Support daily office operations, including mail handling, shipping and receiving, and inventory management.
• Maintain organized office, vendor, and client records.
• Purchase office supplies and ensure appropriate inventory levels are maintained.
• Coordinate office maintenance requests and liaise with vendors as needed.
• Assist with routine bookkeeping tasks, including deposits and basic financial recordkeeping.
• Support company meetings and events, including periodic team meals and internal gatherings.
• Provide assistance to senior leadership, including scheduling meetings, coordinating logistics, and anticipating day-to-day needs.
• Ensure equipment and materials are properly stored, tracked, and labeled.
• Assist with internal coordination and escalation of operational requests as appropriate.
• Collaborate across teams to support a cohesive and well-functioning office environment.

About You

• High school diploma or equivalent required.
• Experience supporting a professional office environment.
• Strong organizational skills with excellent attention to detail.
• Positive, solutions-oriented attitude and strong interpersonal skills.
• Effective written and verbal communication abilities.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Comfortable handling routine administrative, logistical, and operational tasks.
• Demonstrated professionalism, sound judgment, tact, and discretion.
• Basic bookkeeping experience preferred; familiarity with QuickBooks is a plus.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to quickly learn new systems.

Base compensation with discretionary bonus; medical insurance; retirement savings plan with company match; PTO.

Hours: Full-time in office 8:30 am – 5 pm, with occasional need for flexibility to support operational needs outside of business hours.