Executive Assistant to CEO, Flatiron District, NYC
A company that owns multiple high-end restaurants, including a Michelin-starred location, is looking for an Executive Assistant to the CEO. The office is in the Flatiron District and the role is 5 days in office. The dress code is casual-jeans OK. The culture at the company is relaxed and collaborative.
About the job:
● Perform administrative tasks and manage CEO's correspondence, including emails, letters, thank you notes, talking points, bios, and calls, ensuring timely responses and prioritization.
● Draft and edit documents, presentations, and reports for the CEO, maintaining high standards of accuracy and professionalism.
● Prepare daily agenda of all meetings, tasks, appointments, and professional gatherings
● Collaborate with PA to prepare social gatherings, philanthropic events, and family appointments
● Manage the restaurant’s reservation requests from VIP clients.
● Prepare a daily report of VIP reservations.
● Draft and edit correspondence on behalf of the CEO, including inbox management.
● Oversee and coordinate special projects and initiatives on behalf of the CEO, ensuring deadlines are met and goals are achieved.
● Track project progress, provide updates, and anticipate potential issues or challenges.
● Assist with the filing and organization of business documents.
● Provides high-level administrative support and personal assistance to the CEO (reporting to the Chief of Staff).
● Performs office tasks including maintaining records/documents & ordering supplies.
● Organize catering when necessary and assist with company events.
● Build and maintain relationships with key stakeholders, including board members, senior executives, and external partners.
● Represent the CEO in meetings, conferences, and other events, fostering positive relationships and enhancing the CEO's network.
● Arrange travel and accommodations for the Founder and Directors
● Streamline administrative processes and optimize workflow to maximize CEO's productivity and efficiency.
● Implement and maintain systems for document management, filing, and information retrieval.
● Handle sensitive and confidential information with utmost discretion and integrity.
● Manage corporate housing in Miami and other, future, confidential locations.
● Maintain confidentiality of discussions, decisions, and documents involving the CEO and executive team.
● Plan and coordinate executive meetings, retreats, and other corporate events, including logistics, agenda preparation, and follow-up actions.
● Ensure events run smoothly and achieve their objectives, reflecting positively on the CEO and the organization.
● Stay informed about industry trends, best practices, and technological advancements relevant to executive support functions.
● Recommend and implement process improvements and innovations to enhance efficiency and effectiveness.
● Performs additional duties as assigned by the Founder.
● On call weekend & evenings, determined by the needs and schedule of the Founder/CEO.
About you:
● Minimum of 7 years of experience supporting a CEO
● BA/BS from a college or university
● Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
● Excellent verbal and written communication skills.
● Excellent organizational skills and attention to detail.
● Excellent time management skills with a proven ability to meet deadlines.
● Ability to function well in a high-paced, and at times stressful environment.
● Knowledge of office administration, clerical procedures, and recordkeeping systems.
● Exceptional oral and written communication, organizational, and time management skills.
● Excellent editing and proofreading skills.
● Must be able to balance many different tasks simultaneously with attention to detail.
● Notary license a plus
Salary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation, Paid Parental Leave, Dining Discounts, Commuter Benefits
Hours: 10am-6pm