Remote Executive Assistant to CEO (Eastern Time Zone)

A rapidly growing, private healthcare services organization is seeking an Executive Assistant to support its Chief Executive Officer. The company partners with physicians and clinical teams to enhance care delivery models and improve operational performance across a national platform. Operating in a fast-paced, entrepreneurial environment, the organization is focused on scalable growth, operational excellence, and long-term value creation.

The Executive Assistant will serve as a trusted right hand to the CEO, acting as a strategic gatekeeper, relationship manager, and operational anchor across executive priorities. This role offers the opportunity to expand in scope over time and evolve into a Chief of Staff–level partnership. This is a full-time remote role (40 hours per week) with flexibility for off hours requirements, and travel as needed (approximately 25-30%).

About the Job:

• Provide comprehensive executive support, including complex calendar management across time zones, priority alignment, and meeting logistics.
• Protect executive time by thoughtfully filtering requests, anticipating needs, and ensuring focus remains on growth, partnerships, and strategic initiatives.
• Prepare briefing materials, talking points, presentations, and reports to ensure the CEO is fully prepared for internal and external engagements.
• Draft and manage executive-level correspondence, ensuring tone, clarity, and alignment with organizational values.
• Coordinate domestic travel, manage expense reporting, and track follow-ups to ensure seamless execution and accountability.
• Support Board communications, leadership meetings, and offsite planning, including preparation of summaries and action tracking.
• Serve as a liaison between the CEO and clinical, operational, and business teams to ensure clarity, responsiveness, and alignment.
• Assist in advancing sales and marketing initiatives by coordinating timelines, synthesizing updates, and ensuring deliverables are met.
• Interpret operational and financial reports to distill key insights that support informed decision-making.
• Handle highly sensitive clinical, financial, and strategic information with absolute discretion.

About You:

• Bachelor’s degree preferred.
• 5+ years supporting a C-suite executive, ideally within healthcare, professional services, or a growth-stage environment.
• Experience supporting multi-site healthcare operations or physician-facing organizations strongly preferred.
• Highly organized, proactive, and capable of managing multiple concurrent projects with precision.
• Strong business writing and communication skills with a polished executive presence.
• Proficient in Microsoft 365, Zoom, and project management/CRM tools.
• Demonstrated discretion, emotional intelligence, and sound judgment.
• Comfortable working across clinical and corporate functions in a dynamic environment.
• Adept at synthesizing data and reporting to support executive decision-making.

Competitive salary; discretionary annual bonus; comprehensive benefits including medical, dental, vision, 401(k) with 6% match; paid time off and holidays.

Hours: Full-time (8:00 am – 5:00 pm ET) remote, with flexibility for outside hours requirements and approximately 30% domestic travel.