Executive Assistant to Managing Partner

A professional services firm is seeking an Executive Assistant to support a senior partner and help manage the day-to-day operations of a busy practice. This position is based in the Paradise Valley area and offers the opportunity to work with a team of experienced professionals in a fast-paced, collaborative environment. The Executive Assistant will serve as a key operational partner, ensuring the partner’s schedule, communications, and administrative priorities are managed efficiently and professionally.

About the Job:

• Provide comprehensive executive support including complex calendar management, inbox monitoring, and high-level correspondence.
• Manage and prioritize a high-volume schedule including meetings, client commitments, and internal responsibilities.
• Coordinate domestic travel arrangements, accommodations, and detailed itineraries as needed.
• Screen and direct phone calls, emails, and other communications while ensuring timely follow-up.
• Prepare and organize meeting materials and take notes during meetings when required.
• Maintain accurate records and assist with time entry and billing-related administrative tasks.
• Track deadlines, manage appointments, and ensure key priorities remain organized and on schedule.
• Exercise discretion when handling confidential communications and sensitive information.
• Support day-to-day operational needs and assist with special projects as assigned.

About You:

• Bachelor’s degree preferred, or equivalent experience.
• Minimum of 4+ years of experience as an Executive Assistant or in a comparable administrative support role.
• Exceptionally organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with a professional demeanor.
• Ability to work independently while maintaining a high level of reliability and accountability.
• Comfortable working in a fast-paced professional environment with shifting priorities.
• Highly proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Demonstrated ability to manage time effectively and support billing/time-entry processes.

Competitive hourly compensation with overtime, plus bonus eligibility and medical, dental, and vision insurance, 401(k).

Hours: 8:00 am – 5:00 pm in office with occasional flexibility to address time-sensitive matters.