Remote Executive Assistant to President, Pacific Time Zone

A global organization is seeking an Executive Assistant to the President in a highly visible and impactful role. This position is designed for a proactive, highly capable professional who views executive support as a strategic partnership rather than an administrative function. The successful candidate will play a critical role in helping senior leaders maximize effectiveness by managing priorities, creating structure, and ensuring seamless execution across a complex and fast-paced environment.

This is an exceptional opportunity for someone who thrives on ownership, exercises strong judgment, and enjoys helping leaders focus on the highest-value work while driving operational excellence behind the scenes.

About the Job:

• Serve as a trusted partner to senior leadership, providing comprehensive executive support including calendar management, travel coordination, communications, and meeting preparation
• Manage complex and rapidly changing priorities while protecting executive time and ensuring alignment with strategic objectives
• Prepare executive briefings, agendas, presentations, reports, and decision-support materials
• Proactively manage communications, including inbox oversight, correspondence drafting, and follow-up coordination
• Own key organizational cadences including leadership meetings, business reviews, town halls, planning sessions, and recurring operational reviews
  Track action items, decisions, commitments, and deliverables to ensure accountability and timely execution
• Coordinate domestic and international travel, including detailed itineraries, logistics planning, expense management, and contingency support
• Partner with leaders to optimize meeting effectiveness, scheduling practices, and overall organizational workflows
• Coordinate meeting logistics, executive visits, offsites, and special events across multiple teams and locations
• Support budget tracking, vendor coordination, purchasing activities, and operational administration as needed
• Identify opportunities to improve processes, streamline operations, and enhance organizational effectiveness through technology and automation
• Leverage AI-enabled productivity tools to improve communication, planning, workflow management, and executive efficiency
• Competitive base salary + discretionary bonus; comprehensive medical, dental, and vision benefits

About You:

• 5+ years of Executive Assistant experience supporting senior executives in a complex, fast-paced, or global environment
• Bachelor’s degree preferred
• Demonstrated ability to manage competing priorities while supporting multiple stakeholders and organizational initiatives
• Exceptional judgment, discretion, and professionalism when handling confidential business and personnel information
• Strong organizational and project management skills with meticulous attention to detail
• Outstanding written and verbal communication skills, including experience drafting executive-level correspondence and presentations
• Highly proactive, resourceful, and solutions-oriented with a strong sense of ownership and accountability
• Comfortable making decisions independently, anticipating needs, and navigating ambiguity with confidence 
• Strong relationship-building skills and the ability to work effectively across all levels of an organization
• Advanced proficiency with Microsoft Office Suite, Teams, SharePoint, and related productivity platforms
• Familiarity with Power BI preferred
• Experience utilizing AI-powered productivity tools and workflow automation technologies preferred
• Ability to travel domestically approximately once/quarter

Remote role based in Greater Seattle area. Standard hours 7:30 am – 5:00 pm PT. Must reside in Pacific Time Zone. Availability outside of standard business hours, as needed.