Job Description: Defender Administrator Specialist

Position Title: Defender Administrator SpecialistLocation: Flint, MI Job Type: Long-term contract

General Statement of Duties:

The Defender Administrator Specialist performs a wide range of legal and administrative duties related to the assignment of attorneys to indigent criminal cases and record-keeping for the Public Defender’s Office. This role works under the supervision of the Chief Public Defender or designee and plays a critical role in managing day-to-day operations of the Defender program. The position involves close coordination with the court system, preparing documentation, managing attorney assignments, and providing administrative support to ensure the effective and efficient operation of the office.

Statement of Tasks:

• Program Coordination:

  • Oversee the daily activities of the Defender program, ensuring smooth operation and efficient handling of cases.

• Attorney Assignment:

  • Collaborate with the Circuit Court Administrator, District Courts, and Probate Courts to determine the need for attorneys, in consultation with the Chief Public Defender.

  • Prepare monthly calendars for the assignment of counsel to indigent defendants.

  • Coordinate the assignment of counsel to paternity cases, ensuring proper representation.

• Reimbursement and Documentation:

  • Process and manage reimbursement requests for the costs of defense services.

  • Prepare drafts of orders, routine pleadings, and other legal documents as directed by the Chief Public Defender.

  • Maintain detailed records related to attorney assignments, case types, and frequency of appointments using computer systems and statistical analysis tools.

• Communication and Coordination:

  • Respond to inquiries related to attorney assignments, providing accurate information in cases where the Chief Public Defender’s judgment is not required.

  • Work closely with pre-bail staff to develop rosters of defendants requiring appointed counsel.

  • Coordinate the mailing of documents to the Center for Forensic Psychiatry, ensuring the proper proof of services is provided to the Court.

  • Assist in securing replacement counsel when needed, in collaboration with the Chief Public Defender.

  • Maintain regular communication with Court staff regarding attorney assignments and case updates.

• Defendant Support:

  • Collect financial information from walk-in defendants requesting court-appointed counsel, ensuring accurate documentation for eligibility determination.

Required Knowledge, Skills, and Abilities:

• Knowledge:

  • Thorough understanding of the court system and the defense of indigent defendants.

  • Familiarity with legal terminology and practices.

  • Knowledge of clerical procedures, fiscal accounts, and record-keeping methods.

• Skills:

  • Ability to follow complex written and oral instructions.

  • Strong verbal and written communication skills, with the ability to explain procedures and resolve inquiries.

  • Decision-making ability, with a strong understanding of relevant laws, ordinances, and policies.

  • Proficient in maintaining accurate records and preparing reports.

• Abilities:

  • Ability to establish effective working relationships with court staff, attorneys, and defendants.

  • Ability to work independently and manage multiple tasks effectively.

  • Ability to plan, organize, and coordinate tasks in a fast-paced, high-volume environment.

  • Strong interpersonal skills with the ability to work collaboratively and respectfully in a diverse, multicultural environment.

  • Demonstrated ability to work effectively under pressure and meet deadlines.

Minimum Qualifications:

• Education:

  • Associate’s degree in a relevant field (such as Legal Studies, Criminal Justice, or Public Administration)

• Experience:

  • At least three (3) years of clerical or para-professional experience in a legal setting.

Working Conditions:

• Standard office hours, Monday through Friday, with potential for additional hours as needed based on workload.

• The role involves working closely with diverse individuals, including defendants, court officials, and legal professionals.