International Staffing Consultants, Inc.
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Legal Secretary - Litigation
Irvine, CA
IDNY178-2749386Posted 10/20/2025
RESPONSIBILITIES
  • Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription.
  • Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings.
  • Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards.
  • Reviews, sorts, and distributes incoming mail and emails.
  • Coordinates and schedules meetings and appointments for attorneys.
  • Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar.
  • Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence.
OTHER RESPONSIBILITIES
  • Coordinates travel arrangements for attorneys, including lodging, flights, and transportation.
  • Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations.
  • Performs other duties as assigned.
QUALIFICATIONS
  • High School Diploma required.
  • Prior experience as a litigation legal secretary.
  • Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Experience with document management systems (e.g., iManage).
  • Typing speed of at least 70 wpm.
  • Excellent organizational skills with the ability to prioritize work for multiple attorneys.
  • Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff.
  • Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.
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