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Title: Project Administrator

Location: Long Beach, CA – full-time in person

Position Summary: The Project Administrator will support the project management team in planning, executing, and finalizing pipeline and facility construction projects in the Oil & Gas industries. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The ideal candidate will have experience in construction project administration and a solid understanding of project management principles.

Key Responsibilities:

  • Assist project managers with planning and scheduling project activities.
  • Coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.
  • Maintain and update project documentation, including contracts, change orders, submittals, and progress reports.
  • Monitor project budgets, track expenses, and prepare financial reports for management
  • Communicate with clients, subcontractors, suppliers, and other stakeholders to ensure project requirements are met.
  • Assist in the preparation and submission of project proposals, bids, and other documentation.
  • Ensure compliance with company policies, safety regulations, and industry standards.
  • Maintain project documentation control, ensuring documents are up-to-date and easily accessible.
  • Assist with the preparation of project closeout documents and final reports.
  • Assist with timely project billings and reporting
  • Provide administrative support to the project team as needed.

Qualifications:

  • Bachelor’s degree in construction management, business administration, or a related field preferred, but not required.
  • Minimum of 3 years of experience in project administration, preferably in the construction industry.
  • Proficiency in Microsoft Office Suite – with particular experience in Microsoft Excel to assist with cost analysis.
  • Strong organizational, time management, and multitasking skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and as part of a team.
  • Knowledge of construction and industry regulations is a plus.

Key Competencies:

  • Strong problem-solving skills and the ability to anticipate and mitigate issues.
  • Critical thinking and analysis to contribute to continuous improvement enhancements.
  • Ability to handle confidential and sensitive information with discretion.
  • Strong interpersonal skills and the ability to build and maintain relationships with members of the team, management, vendors, and clients.
  • High level of professionalism and a commitment to quality and safety.
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