A newly founded, well-funded venture capital firm investing in AI infrastructure, with offices in Silicon Valley and Tokyo, is seeking an Executive Assistant to its Founding Managing Partner. The MP is a prominent executive with multiple business interests. The firm closed its fund in July and currently has nine employees and a collaborative culture. The role is five days a week in the office; the EA will be based in Sunnyvale and will work from the Palo Alto office when the MP is there. The position also includes office management responsibilities.

 

About the Job:

¨     Manage and prioritize the Founding Managing Partner’s calendar and meetings

¨     Vet and prioritize the MP’s emails

¨     Coordinate complex travel arrangements for the MP and create itineraries

¨     Coordinate with the MP’s EAs at his other businesses

¨     Schedule and manage logistics for internal meetings, investment committee sessions, board meetings, and LP meetings; prepare materials for internal and external meetings and follow up on action items

¨     Manage expense reports and corporate card statements

¨     Oversee day-to-day office operations, including supplies, equipment, mail, and deliveries

¨     Maintain a professional, welcoming office environment for visiting founders, LPs, and guests

¨     Serve as the primary point of contact for vendors and facility issues, including vendor management, contract renewals, and invoice processing

¨     Serve as the first point of contact for IT support and troubleshooting

¨     Plan and execute dinners and events, including LP events and annual meetings

¨     Assist with organizing marketing events and social media posts

¨     Assist with CRM database maintenance

¨     Assist finance and operations with document management, filing, e-signature workflows (e.g., DocuSign), and record retention

¨     Assist with maintaining compliance calendars

¨     Handle notarization, courier, and other logistical needs for legal and fund documents

¨     Take on ad hoc projects and tasks as needed

 

About You:

¨     Minimum of 7 years of experience supporting a Managing Partner

¨     BA/BS from a college or university

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)

¨     Outstanding written and verbal communication skills

¨     Strategic thinker

¨     Dynamic and proactive; comfortable in a fast-paced environment

¨     Polished, professional demeanor and the gravitas to interact with high-level executives

¨     Strong sense of discretion; understands the importance of confidentiality and trust when supporting an MP

¨     Understanding of Asian culture a plus

¨     Available for some off-hours work as needed

 

Compensation & Benefits: Salary, Bonus, Profit Sharing, Health Benefits (individual plan paid 100% by firm), Unlimited PTO, Parking

Hours: 8 a.m.–5 p.m.