A family office is looking for an Executive/Personal Assistant to support the Principal. The office is located in a separate building on the family estate/vineyard. The role will be part of a team. There is an Estate Manager and household staff. The role is 5 days in office. The current assistant is leaving to be near family and will assist with the transition.

 

About the Job:

¨     Manage and screen all communication for Principal: e-mails, phone calls, messages, visitors.

¨     Transcribe dictation, e-mails, memos, articles.

¨     Manage Principal’s professional and social calendar

¨     Coordinate travel arrangements, both domestic and international

¨     Plan and organize events for social and professional functions

¨     Liaise with the corporate headquarters in another city

¨     Work closely with household staff to ensure the smooth running of the estate and help when necessary (research and hire vendors when needed)

¨     Keep meticulous records and maintain an organized filing system

 

 

About You:

¨     Minimum of 3 years of experience in a related role

¨     BA/BS from a college or university a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Experience booking international travel

¨     Strong writing and proofreading skills

¨     Understand the importance of confidentiality

¨     Able to work independently

¨     A good sense of humor is always helpful

 

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

 

Hours: 9-5