A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

 

About the Job:

¨     Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint

¨     Coordinate and manage travel arrangements

¨     Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.

¨     Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.

¨     Create purchase orders in SAP, track requisitions and orders for future reference

¨     Review cost center spending report and track spending vs. budget.

¨     Trade Show Support: ordering and shipping trade show and / or promotional materials.

¨     Event planning: internal employee events

¨     Send out customer price notifications

¨     Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.

¨     Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements

¨     Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP

¨     Act as site safety focal point for office workers.

¨     Coordinate and order catering for business meetings as needed

¨     Order supplies for office and maintain supply area.

¨     Review information quarterly to ensure facility and safety information is up to date

 

 

About You:

¨     Minimum of 5 years of administrative experience

¨     BA/BS from a college or university a plus

¨     Experience using SAP, SharePoint, or CRM a plus

¨     Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨     Able to create Excel spreadsheets

¨     Flexible team player, willing to step in and assist as needed.

¨     Strong communication skills: written and verbal

 

Salary, Benefits (medical, dental vision), 401K, Paid Vacatio

Hours: 7:30 AM-4:00 PM